G Suite for Education
FCPS G Suite for Education (GSE) is an integrated communication and collaboration solution, hosted by Google and managed by FCPS. G Suite was formerly known as Google Apps for Education.
G Suite for Education (GSE) allows FCPS students, faculty, and staff to communicate, store files and collaborate on documents, spreadsheets, and presentations in real time from school, work, or home, all within a secure “closed campus” online environment. The use of these tools is intended to provide an approved and supportable alternative to consumer Google accounts. There is no cost to use GSE. G Suite for Education includes the following apps for students: Calendar, Classroom, Contacts, Draw, Drive, Docs, Forms, Mail, Sheets, Slides and Sites.
Students will have easy access to their documents, spreadsheets, and presentations within Google Docs. In addition, students will have additional storage for other files they may need to use between home and school. GSE provides the ability for classroom collaboration. Students and teachers can open and edit their documents quickly without distractions like USB keys, outdated file attachments, or confusing client software. Anytime, anywhere access to Google Docs lets users be productive at school, at home, and even on their mobile phones. Because Google Docs runs in a web browser, students can work from almost any family computer without having to purchase new software. Users can easily upload and share files. Google Docs works on PC, Mac, and Linux computers, and supports popular formats such as .doc, .xls, .ppt, and .pdf. Files stored on Google Docs are always accessible and backed up online. Google Docs' intuitive commenting feature is ideal for instructor and collaborator feedback. Revision history allows users to review document edits over time.
Here are some answers to frequently asked questions about G Suite for Education:
G Suite for Education vs. FCPS 24/7
FCPS G Suite provides additional ways for students to collaborate in real time. FCPS 24-7 Learning is the online resource that allows FCPS students to extend learning beyond the traditional school day and beyond school facilities. Students can continue to use FCPS 24-7 Learning to access homework and classroom assignments, view class calendars, explore links to enrichment activities, and update emergency contact information.
G Suite for Education at Home
The use of FCPS G Suite for Education is part of the instructional program and students have many opportunities to work in their FCPS G Suite account during the school day. Because FCPS G Suite for Education is safe and web-based, it can be accessed from the public library or other places where computers are available.
G Suite is accessible using a mobile browser or using apps which are available in the iTunes App Store and the Google Play Store. Apps are available for: Calendar, Drive, Docs, Sheets, Slides, Drawings, Classroom, and Mail.
The use of FCPS G Suite for Education does not require students to have their own computer or any other personal device. That is an individual family decision.
Since GSE is accessible from any device with access to the Internet, your child does have the opportunity to log in to his or her FCPS G Suite account from home to access their information or work on their documents, and collaborate on shared documents with other students and their teacher.
Student E-mail Accounts
G Suite for Education is available in all FCPS schools. Providing students with a closed e-mail address will allow for streamlined collaboration among their peers and teachers, and provides a consistent digital tool that can be accessed from home and at school. This will also allow e-mail to become an instructional tool and allows students to participate in authentic online learning in a safe environment.
FCPS G Suite is a “restricted environment.” It will not allow students to send or receive e-mail outside of the FCPS G Suite domain. You will not be able to e-mail your student at his or her fcpsschools.net address, nor will they be able to e-mail you.
Currently only FCPS employees and FCPS students can access FCPS G Suite for Education.
There is not a Parent View account for G Suite. Parents are encouraged to explore G Suite with their children by logging in together. You will be able to have your student log in to his or her FCPS Google account at home and show you what they are currently working on in class, as well as items that have been turned in and commented on by the teacher.
FCPS G Suite for Education has a closed e-mail environment that uses filters to prevent unauthorized e-mails from outside domains. If the student receives an unwanted message they have the ability to “unsubscribe” or “change e-mail preferences” using links at the bottom of the message to opt out of receiving future messages.
Privacy and Safety
FCPS employs a restricted environment approach to implement G Suite for Education (GSE). Use of the student ID number as User ID is consistent with existing privacy regulations. While FCPS does use student identification numbers in different internal applications, they are protected by a PIN (Personal Identification Number) as in the case of lunch money or the students have no direct access to the system as in the case of the library system. G Suite was reviewed by the Information Technology department, and the issue of students being able to see the ID number of other students was found to be within our acceptable security guidelines, since their G Suite account is also secured by a personal password. If you have additional questions, contact the IT Service Desk at 703-503-1600.
FCPS takes security and privacy of student information very seriously. FCPS G Suite is not accessible by anyone outside of FCPS, so your student will be able to work and collaborate in a safe and secure online environment.
FCPS has a signed agreement with Google based on their Online Terms; See Section 7. FCPS G Suite for Education is compliant with the Family Educational Rights and Privacy Act (FERPA) and Children's Online Privacy Protection Act (COPPA.)
The G Suite Terms of Service agreement with FCPS contractually ensures that our institution (students, faculty, and staff) are the sole owners of their data. Google will only access content stored on Apps when an administrator from FCPS grants Google explicit permission to do so. One example would be to investigate inappropriate use.
There are no advertisements used with G Suite for Education. GSE is an online collaboration tool that is accessed using a web browser and requires a login and password.
Applications and Classroom Collaboration
FCPS G Suite for Education will provide students with secure and easy online access to documents, spreadsheet, presentation, and communication tools that can be accessed easily from home or school and enhance teacher and student collaboration in the classroom and beyond.
Teachers can use Google Docs to facilitate group projects and use the history tool to see the level of participation of each student in a group. Teachers will be able to give feedback to students directly in documents shared with a teacher. Turning in assignments will be as easy as sharing the file in Google Docs with the teacher, or by e-mailing it to the teacher through the student’s FCPS G Suite Mail account.
The owner is the only person who can delete a document. Once a document is deleted, no one can access it, including those with whom it was shared.
The use of G Suite for Education will not in itself impact grades. Consult with your child’s teachers about individual class requirements.
The use of G Suite for Education is another tool FCPS provides to help students and teachers communicate, collaborate, apply critical thinking skills, and to work creatively. Teachers will continue to answer students’ questions in the classroom. G Suite for Education provide students an additional opportunity to ask a teacher question electronically, helping students learn to communication in a real world environment.
How to access G Suite for Education:
With teacher guidance, students will change their network password at school, or using http://mystudent.fcps.edu. Once students have changed their network password, they may use that same password to login to G Suite for Education. Students will use their studentID@fcpsschools.net as the username, and will use their network password as their password. To log-in:
- Go to http://www.fcpsschools.net and log in using your studentID@fcpsschools.net username and your FCPS network password.
- Teachers may choose to provide a link from within Blackboard FCPS 24-7; however your child will always need to enter his or her GSE username and password to successfully log in to FCPS G Suite.
- Chrome is the preferred browser for G Suite for Education. Learn more about other supported browsers at:http://support.google.com/a/bin/answer.py?hl=en&answer=33864
G Suite for Education (GSE) Information for Students
Log in to FCPS G Suite using your studentID@fcpsschools.net username and your FCPS network password. If you do not know your FCPS network password, please contact your school for help.
It is not recommended that passwords be changed within G Suite, as this will not sync back to the network account.To reset both your FCPS network and G Suite passwords, please use the self-service Account Recovery app:
For specific information about your child’s use of Google, contact your child’s school administrator.
If you need help, see your teacher, your School Based Technology Specialist, or go to https://support.google.com/
Google Download/Takeout Service:
Students not returning to FCPS should refer to the instructions for downloading data from FCPS G Suite available in the FCPS G Suite for Students module in FCPS 24-7 Learning (Blackboard).
Things to Keep in Mind When Using FCPS G Suite for Education:
- Remember to never share your GSE password.
- Report any inappropriate use to a faculty or staff member at your school. It will be investigated.
- Over the summer, your GSE account and its tools will continue to be available for use, and any files from this school year will also be available.
- G Suite student tools include Docs, Sheets, Slides , Mail, Draw, Calendar, Contacts, Forms, and Sites.
- Remember that using G Suite for Education outside of school is just like being in school. Students are responsible for following all FCPS guidelines as described in the Students Rights & Responsibilities Handbook and the FCPS Acceptable Use Policy.