Types of Leave

Information on the Leaves Provided to FCPS Employees

Sick Leave

Employees assigned a specific number of contract/work days accrue sick leave. You may use sick leave for personal illness or injury and for the care of immediate family members as defined by FCPS.

  • Monthly paid employees who work 12 months per year earn at a rate of 0.0538 times the eligible hours worked each month. This would be approximately 14 days per year for employees who work an entire 12 months of the year.
  • Monthly-paid employees who work less than 12 months earn at a rate of 0.0632 times the eligible hours worked each month. This would be approximately 12 days per year for employees who work 10 months of the year.
  • Biweekly paid employees earn at a rate of .0538 times the eligible hours worked in the two-week work period.

If you are transferring from another public school division in Virginia, you may request to have up to 60 work days of accumulated sick leave transferred to FCPS. This request must be in writing to the Office of Payroll Management and must be submitted within the 12-month period after separation from the previous school district.


Personal Leave

FCPS allows less-than-twelve-month employees, instructional staff, and all other employees who work fewer than twelve months each year to use up to five days of sick leave as personal leave. Personal leave not used in one contract/work year is carried over to the next contract/work year as sick leave only.


Annual Leave

Only 12-month employees are eligible for annual leave.  The earnings rate is dependent on the number of eligible years of service with FCPS.

During the first 10 continuous years of employment, 12-month employees may accumulate up to a maximum of 30 days of annual leave. Beginning in year 11, 12-month employees can accumulate up to a maximum of 40 days of annual leave. At the beginning of each new fiscal year (July 1), any unused annual leave beyond those maximums will be converted into sick leave.

Years of Service Maximum Days Earned Per Year
0 13
1 14
2 15
3 16
4 17
5 18
6 19
7 20
8 21
9 22
10 23
11 24
12 25
13+ 26


Leave Entitlements

All FCPS employees who are eligible for sick and/or annual leave will receive their annual entitlement at the beginning of each fiscal year (July 1). Employees who joined FCPS or had a position change in September will see their available annual leave beginning in their October paycheck.

Although employees will see the leave available on July 1, they may not access the current year’s leave until August 1. Leave is processed one month after the leave is taken.


For More Information

Refer to Regulations 4819: Sick Leave, 4813: Annual Leave, 4810: Administrative Leave - Emergency, 4814: Administrative Leave - Civil, and 4817: Religious Accommodation for Employees.