Volunteer in FCPS

The process to volunteer in our school system

FCPS Background Check Procedures

The information below applies to individuals looking to Volunteer in FCPS.

Fairfax County Public Schools (FCPS) is fortunate to have individuals who contribute time and energy to students as volunteers. Because student safety is of utmost importance, FCPS requires volunteers who meet with students on a frequent and regular basis to have a background check. 

Our background check and fingerprinting program is free.

Note: Mentoring in FCPS - There is a separate screening and application process for mentors. View a full description of our mentoring program and onboarding process on our MentorWorks page.

FCPS Fingerprinting Process

  • To start a request, FCPS personnel must submit an HR-3 form and HR-8 form per volunteer to the Office of Talent Acquisition and Management.  The volunteer is welcome to ask FCPS personnel to do so, but the process MUST be initiated by an FCPS staff member.
  • Once the HR-3 form and HR-8 form has been processed, each volunteer will receive a series of emails to:
    • Register online
    • Complete the onboarding process (background check forms)
  • Upon completion of the onboarding process, volunteers will receive an automated email to schedule a fingerprinting appointment.
  • This email will also define current operating procedures for fingerprinting to include any measures that might be in place to protect your health.

Fairfax County Public Schools (FCPS) Background Check (Regulation 4119)

  • FCPS regulations preclude anyone with a felony conviction from volunteering in the schools.
  • Misdemeanor charges are evaluated based on the nature of the offense, the age of the person at the time of the offense, and the amount of time between the date of the offense and the date of application.
  • Active-duty (sworn) law enforcement personnel are exempt from the background check.

Volunteer Opportunities!

Face Covering Requirements

  • Fairfax County Public Schools is following CDC and health official guidelines to minimize risk to our visitors and employees.
  • HR Client Services staff will be wearing a face covering and gloves during your visit and are taking extra measures to sanitize and clean surfaces between use.
  • During your visit, you will have access to restrooms for hand washing. Hand sanitizer is also available at the check-in desk.
  • All visitors must wear a face covering while visiting the FCPS Department of Human Resources.
    • NOTE: You will be required to remove your mask briefly so that your picture can be taken.

For more information face covering requirements, please visit the CDC website.

Address

Gatehouse Administration Center
Department of Human Resources, Welcome Center (1st floor lobby)
8115 Gatehouse Road
Falls Church, VA 22042

Frequently Asked Questions

What do I do once I arrive at Gatehouse Administration Center?

  • Please park in a designated visitor parking space in front of the building or anywhere in the underground parking garage. The parking garage is free and is accessible from Gatehouse Road.
  • Once parked, visit the Welcome Desk on the first floor and tell them you are there for fingerprinting. 

Is parking free?

  • Yes, parking at the FCPS Gatehouse Center is free, below the building. 

Where I can find the appropriate forms?

  • HR-3 
  • HR-8 (This document must be initiated by an FCPS hiring supervisor)

Are there any special instructions when completing the form?

  • At the time of your fingerprinting, you’ll be asked to complete some additional forms. Be careful and honest when completing all forms.  If you have anything on your personal record, it is necessary to include it in the agreement. An incomplete form may disqualify you from volunteering in FCPS.
  • A prior felony offense of any kind will disqualify you from volunteering for FCPS.

How often do I need to renew my badge? What are the renewal steps?

  • Volunteer badges expire each school year on June 30 and must be renewed annually. 
  • It is the school’s responsibility to renew badges for returning volunteers. 
  • School contacts are to communicate with volunteers or groups of volunteers and create a list of returning volunteers.  After receiving a list of returning volunteers, the school contact shall: 
    • Ensure that the “legal name” submitted matches the one on the existing badge
    • Send the list of returning volunteers to hrconnection@fcps.edu 
    • Receive the badges from FCPS Human Resources and distribute the badges to the returning volunteers.

If a badge lapses for one full school year, the volunteer will have to be fingerprinted again before they can enter a school as a volunteer.

HR Connection

Question for Human Resources? Submit it through the HR Connection portal or call 571-423-3000 or 1-800-831-4331.