Partnership Agreement Process
6 short steps to successful partnering
Making Your Partnership Official
Step 1: Review Our Agreement
FCPS has created a simple partnership agreement. Review our agreement using either the link below or the pdf.
If our partnership agreement form is not acceptable, this is the time to suggest edits.
Sample Partnership Agreement
Sample Partnership Agreement
Step 2: Draft and Share
Now it’s time to draft language about your partnership’s intentions. Contact Jay Garant for help.
Before completing any of the pages, you should have already discussed with your potential partner, in detail, the Ignite Partnership platforms you both plan to implement.
We have template language that we use for Ignite Partnerships, and in many cases we’ll simply cut-and-past that language into the form.
If we don’t have templates for you, below are a few tips:
- Review the templates and look at the format we use. Please copy that format – using bullet points.
- Write your ideas in partnership agreement document as a draft and send to Jay Garant for review.
Once you’ve completed pages 1-4, send the agreement to Jay Garant in the office of business and community partnerships for his review.
Important: Send the agreement unsigned.
Step 3: Approve Language for Submission
While some agreements are straight forward, others need edits.
Several people will review and possibly amend the agreement (e.g. Regional Assistant Superintendents, Risk Management, or Community Use) before it is returned to the potential partners for their final “thumbs up.”
We have two goals in the Approve Language for Submission phase:
- Make sure that others in FCPS who need to know are “in-the-know.”
- Make sure that the agreement will be approved by FCPS Division Counsel and, ultimately signed by the Superintendent.
Jay Garant, Director for Business and Community Partnerships will manage the editing and approval process, and keep you informed of any changes.
Step 4: Submit for Superintendent's Signature
Once the two partners and Jay Garant in the Office of Business and Community Partnerships have agreed on the language, Jay will route the agreement through FCPS Division Counsel to the Superintendent for signature.
The FCPS partnering entity will receive an e-mail informing them that the agreement has been officially routed for signature.
Important: A school’s principal or a program manager should not sign the agreement.
The superintendent is the only “signatory” for FCPS, and the superintendent signs first.
If steps 1 and 2 were followed, the signature process takes between 5 to 15 days.
Step 5: Acquire Partner's Signature and Return
Once signed by the Superintendent, Jay Garant will send the inked or “wet” signature agreement to the FCPS partnering entity.
Do not lose this copy.
The partner will receive complete instructions including where to return the document.
Sometimes, usually by request, we send the agreement with the Superintendent’s signature to the FCPS partnering entity (school). In that case, it’s the FCPS partnering entity’s job to secure a wet signature from the partner and pony the agreement with two wet signatures to:
Business and Community Partnerships
Fairfax County Public Schools
Gatehouse Administrative Building
8115 Gatehouse Road, Room 5103
Falls Church, VA 22042
Step 6: Return for Central Filing
Once we have a copy with two wet signatures, your partnership is “official.”
We will e-mail all partnering entities a scanned copy of the agreement, and keep centrally the copy with two wet signatures.