W-2 Tax Forms

Information about receiving and reviewing your W-2 tax form

W-2 Tax Form

W-2 tax forms are issued by the end of January for earnings in the prior calendar year. Employees are encouraged to opt-in for W-2 Web Delivery. For instructions on opting-in, please see:

Paper W-2s will be mailed to the address on file with the Office of Payroll Management for employees who have not opted in for Web Delivery.

To avoid delivery delays of W-2s, please ensure your address is up to date via UConnect.

Undeliverable W-2s will be returned to FCPS and if an updated address is on file when the W-2 is returned, it will be re-mailed to the new address.

For technical assistance with online address changes, please call Human Resources Welcome Center at 571-423-3000.

Former FCPS employees may fill out this form to request reissue of W-2.

Understanding Your W-2 Form

The following information will help to interpret a W-2 when it arrives:

The yearly gross earnings figure reported on the last pay advice of December may not appear on the W-2, as the form W-2 reports taxable wages, not gross earnings. Federal taxable wages in Box 1 on the W-2 represent annual gross earnings, plus and minus the following:

Plus/Minus Item Reported Where
Plus The taxable portion of employee life insurance coverage in excess of $50,000 This amount, if any, is included in taxable wages in boxes 1, 3, 5, and 16, and is reported in box 12, code C
Minus Retirement Contributions  
Minus 403(b) Tax Deferred Contributions Box 12, code E
Minus 457 Tax Deferred Contributions Box 12, code G
Minus Flexible Spending Account Contributions (dependent and health care) * Dependent care contributions in Box 10
Minus Health Insurance Premiums*  
Minus Dental Insurance Premiums*  

* These items are also excluded from the Social Security and Medicare wages reported in boxes 3 and 5.