W-2 Tax Forms

Information about receiving and reviewing your W-2 tax form

W-2 Tax Form

Wage and Tax Statements (IRS Form W-2) will be mailed to each Fairfax County Public Schools’ (FCPS) employee by January 31to the address on file with the Office of Payroll Management, as of December 30.  If you did not update your address prior to the December 30 deadline, or if you did not submit a forwarding address to the US Postal Service, your W-2 will be returned to FCPS as undeliverable.  To avoid any additional delays in the delivery of your W-2, please change your address as soon as possible.  If an updated address is on file when the W-2 is returned to FCPS, it will be re-mailed by FCPS to the new address. Addresses can be changed online through UConnect. For technical assistance with online address changes, please call Human Resources Call Center at 571-423-3000.

Electronic Retrieval of your W-2

W-2 Reissue Request Form

Understanding Your W-2 Form

The following information will help you interpret the W-2 when it arrives:

The yearly gross earnings figure reported on your last pay advice does not appear on the W-2. The form W-2 reports taxable wages, not gross earnings. Federal taxable wages in Box 1 on the W-2 represent annual gross earnings from your December pay stub or pay advice (pay period 14 for biweekly employees), plus and minus the following: 

Plus/Minus Item Reported Where
Plus The taxable portion of employee life insurance coverage in excess of $50,000 This amount, if any, is included in taxable wages in boxes 1, 3, 5, and 16, and is reported in box 12, code C
Minus Retirement Contributions  
Minus 403(b) Tax Deferred Contributions  Box 12, code E
Minus 457 Tax Deferred Contributions Box 12, code G
Minus Flexible Spending Account Contributions (dependent and health care) * Dependent care contributions in Box 10
Minus Health Insurance Premiums*  
Minus Dental Insurance Premiums*  

* These items are also excluded from the Social Security and Medicare wages reported in boxes 3 and 5.