Determining Quarter and Final Grades (Secondary Grading and Reporting)

Guidance on expectations and best practices related to the determining quarter and final grades for report cards. Information about final exams is also included.

Quarter Grades

Each quarter students receive a letter grade that represents the level of achievement in a course.

The teacher’s grading design outlines procedures for determining the quarter grade. All grades reflect the teacher’s professional judgment of student achievement. Teachers are responsible for justifying their grades whenever the need exists.

Quarter grades awarded to students will be A, A-, B+, B, B-, C+, C, C-, D+, D, or F. They may be based on trends in mastery of learning or on numerical averaging of all grades earned during the quarter. When using numerical averaging with a 100 point scale, grades are rounded to the next whole number (0.5 or greater).

If a 4 point scale is being used, grades are to be rounded to the next tenth when equal to 0.05 or greater.

Final Exams (High school credit courses only)

A final examination or appropriate culminating activity will be given in all high school courses. They must be based on the standards listed in the Program of Studies or other designated curriculum.

The grade for the final examination or activity may count for no more than one-fifth (20%) of the final course grade if the exam addresses the entire course syllabus.

Semester final exams may count for no more than one-fifth of the course grade.

Students should have an opportunity before the close of school to discuss results and final grades with their teachers.

A makeup final examination or activity is permitted only in the case of an excused absence. A student with an unexcused absence will receive an F for that examination. Principals must approve exceptions. Final exams and midterms are not eligible for retakes.

Principals must keep all final examination papers for one year.

Final Grades

Final grades awarded to students will be A, A-, B+, B, B-, C+, C, C-, D+, D, or F. They may be based on trends in mastery of learning or on numerical averaging of quarter grades for the year. When using numerical averaging with a 100 point scale, grades are rounded to the next whole number (0.5 or greater).

If a 4 point scale is being used, grades are to be rounded to the next tenth when equal to 0.05 or greater.

If a student is in danger of failing a course, the teacher must convert quarter and final exam grades to quality points. Teachers must consider the new average when determining the final grade. Teachers may use quality points for all students. This method does not apply to rolling gradebooks.

Quality Points

A 4.0 C 2.0
A- 3.7 C- 1.7
B+ 3.3 D+ 1.3
B 3.0 D 1.0
B- 2.7 F 0.0
C+ 2.3    

If a student passes a course with a D or higher they cannot be prevented from taking another course in the same content area. Failure to pass an SOL test does not prevent a student from taking another course in the same content area.

If a student passes a course with a D or higher and fails the SOL test, they cannot be prevented from taking another course in the same content area.

This applies to high school courses taught in middle school.

Administrative Code of Virginia 8 VAC 20-131

When a student transfers from one teacher to another, the last teacher assigns the final course grade. If possible, that teacher will consult with the former teacher(s) in arriving at that mark.

Quality points will be used to calculate Grade Point Average (GPA) based on final grades for all high school credit courses.

Principals must keep all teachers’ grade books and grading records for the current year plus five years.