Student Transfer Information

FCPS considers transfer requests for very specific reasons.

A student is expected to attend the school that serves his or her attendance area, and every effort is made toward that end.  However, the enrolling parent who resides in Fairfax County with the child and who meets the requirements described in section V of Regulation 2240 may submit an online student transfer application for his or her school-aged child (K-12) to attend a non-base school. FCPS considers transfer requests for very specific reasons as outlined in Regulation 2230.

Student Transfer Application Timeline

The student transfer application season for school year 2019-20 begins February 2019.   The online student transfer application will allow access to each application type following the opening dates outlined below: 

  •  High School Curricular - February 1 – May 1
    • Advanced Placement (AP), International Baccalaureate (IB), World Language, Academy 
  • Renewal – February 15 – April 1
    • Enrolling parents will be notified by email in February if their child is eligible for student transfer renewal. 
  • Initial - March 1 – June 1
    • New requests may be submitted for Child Care, Medical, Emotional, or Social Adjustment, Child of FCPS Employee, Siblings, Senior Status, Resident of Military Installation

Please note: The online application will identify the school the enrolling parent may request.

School Capacity and Student Transfer Status Open/Closed

Student transfers will be considered if the school capacity, grade-level capacity, and the school curricular program at the requested school will permit, as determined by FCPS.  The Department of Facilities and Transportation Services identifies school capacity and school open/closed status in February and May for the upcoming school year. 

Transfer Status - Schools

  • Elementary School Open/Closed Map

    Student transfers will be considered if the school capacity and grade-level capacity at the requested school will permit, as determined by FCPS.

  • Middle School Open/Closed Map

    Student transfers will be considered if the school capacity, grade-level capacity, and the school curricular program at the requested school will permit, as determined by FCPS.

  • High School Open/Closed Map

    Student transfers will be considered if the school capacity, grade-level capacity, and the school curricular program at the requested school will permit, as determined by FCPS.

2019-20 School Capacity Information Coming Soon - February 2019

FCPS considers transfer requests for very specific reasons as outlined in Regulation 2230.

Types of Transfer Requests

Transfer Type Description Required Documentation – Information
Child Care Hardship (K-6)

Parents or guardians who demonstrate hardship in obtaining appropriate full-time before- and/or after-school child care within the base school boundaries may request a transfer. Requests must be made to the school within the boundary of the child care address. If the requested school is closed to student transfers, the next closest school open to student transfers will be identified as the option to request.

Two documented attempts to secure child care within the base school boundary will be required.
Medical, Emotional, or Social Adjustment For students who demonstrate exceptional hardship for reasons of medical, emotional, or social adjustment.  Detailed documentation defining how a school transfer supports the student’s treatment plan is required from a current independent (non FCPS) licensed healthcare provider. These include physicians, psychologists, social workers, or counselors.
  1. Submit an original signed, Student Transfer Request Form – Medical, Emotional, or Social Adjustment form to the enrolled school with an original health care provider signature.
  2. The school acknowledges receipt of the documentation in the student information system (SIS).
  3. After the documentation is acknowledged in SIS, the following business day the enrolling parent may submit an online student transfer application.
Child of Fairfax County Public Schools (FCPS) Employee

Parents or guardians who are FCPS employees and reside in Fairfax County may submit a student transfer application.  FCPS employee is defined as a person working in a budgeted Full Time Equivalent (FTE) position (FTE transportation and food services positions included) and eligible for leave, retirement, and health benefits coverage. Student transfer requests must be made to the school in which the parent or guardian is employed or to the school closest to the employee’s work location.  If the request for student transfer is to the school in which the parent or guardian is employed, in this instance only, capacity issues will not prevent the transfer.

Employee status and work location will be verified.
High School Curricular Program - Academy An application for high school academy and specialized program form must be completed and submitted to the base school counselor. After acceptance has been confirmed into the academy program, a student transfer request may be submitted.
  1. Student must be accepted into the academy program.
  2. The enrolled school acknowledges receipt of the documentation in the student information system (SIS).
  3. After the documentation is acknowledged in SIS, the following business day the enrolling parent may submit an online student transfer application.
High School Curricular Program - Advanced Placement (AP)/International Baccalaureate (IB), and World Language Parents or guardians may submit an online student transfer application for a student who wishes to enroll in course offerings in an Advanced Placement (AP), International Baccalaureate (IB) program, or world language course sequence not available at the student’s base school.  Student transfers for these purposes will be considered only for grades nine, ten and eleven. The Letter of Understanding is integrated in the online application.
Siblings If school capacity and grade-level capacity at the requested school will permit, as determined solely by FCPS, a parent or guardian may submit a student transfer application for a student to attend school with their sibling(s).  The sibling(s) must be living in the same household for student transfer consideration. Sibling relationship will be verified in the Student Information System.
Family Relocation (A) Request to enroll in a non-base school PRIOR to relocation. Transfer request may be made within 180 calendars days of your relocation into the REQUESTED school boundary; Documentation of the upcoming move into the REQUESTED school boundary to include a lease or signed contract with move-in/closing date.  If building a home, provide a letter from the builder with estimated completion date, signed contract, and Fairfax County building permits. Additional documentation may be requested to establish that the new residence is bona fide and that the family has abandoned or will abandon any other property as their primary residence.
Family Relocation (B) Families who relocate from one school boundary to another in Fairfax County within the last 90 calendar days of the school year and want to request a transfer for their child to remain enrolled at the current (non-base) school. Updated residency documentation (e.g. lease, deed, rental agreement) must be provided. FCPS will contact parents if additional documentation is required.
Senior Status Parents or guardians may submit an online student transfer application for students who relocate to a different school boundary within Fairfax County but wish to remain enrolled at the requested school for the final year of elementary, middle or high school. In these cases, school capacity factors will not prevent approval. Updated Fairfax County residency documentation must be provided to the enrolled school prior to application submission.
Student Resides on Military Installation or in Military Housing Upon request by a parent or guardian, FCPS provides for open enrollment of any student residing on a military installation or in military housing located within Fairfax County, if the school capacity and grade-level capacity at the requested school will permit. 
  1. Parents or guardians must provide the enrolled school a current resident occupancy agreement from The Villages at Belvoir.  If the lease date is not current a letter from the community management office is also required.
  2. The school acknowledges receipt of the documentation in the student information system (SIS).
  3. After the documentation is acknowledged in SIS, the following business day the enrolling parent may submit an online student transfer application.

 

Students New to FCPS

Students new to FCPS must be enrolled in the base school before starting the student transfer application process. View registration Information

Student Information System - SIS Parent Account Registration
Once the SIS Parent Account registration process is completed, full access to SIS Parent Account login is restricted to only the parents with students in the current school year. It may appear that the account is disabled, however access to the Online Student Transfer Application is allowed.

Student Transfer Application Processing Fee

On May 25, 2017, the Fairfax County School Board approved a student transfer application processing fee of $100. The non-refundable application processing fee of $100 per application applies to all student transfer requests (Initial, Renewal and High School Curricular) based on criteria outlined in Regulation 2230. The fee is integrated and collected within the online student transfer application.

The fee will be automatically waived in the online application for students who qualify for the free and reduced-price meals program and have submitted the consent to share the free and reduced-price status in accordance with their waiver selections on the fee consent form. Fees will be waived for students residing on a military installation or in military housing located within Fairfax County, as defined in Regulation 2230.   Parents or guardians who are current FCPS employees and reside in Fairfax County will also not be charged.  Fee waiver is based on the status at the time the application is submitted.

Student Information System (SIS) Parent Account

The enrolling parent must have SIS Parent Account to submit an online student transfer application: 

  • To create an account, please contact your child’s school to obtain an activation key and directions.
  • Forgot SIS Parent Account password go to SIS Parent Account Access

 

Access the Online Student Transfer Application 

Online Student Transfer Application

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For High School Curricular Requests

Parents or guardians may submit an online student transfer application for a student who wishes to enroll in course offerings in an Advanced Placement (AP), International Baccalaureate (IB) program, or world language course sequence not available at the student’s base school.  Student transfers for these purposes will be considered only for grades nine, ten and eleven. Following acceptance to an academy program, a student transfer request may also be submitted. The request must be for the high school closest to the student’s residence that offers the requested program as determined by FCPS. Transfer requests are not permitted for individual courses or extracurricular activities.

For Renewal Requests

A student transfer is valid for one year only. A parent or guardian must submit a renewal application each year for student transfer consideration. A renewal application may be submitted for students who continue to meet the same student transfer criteria as indicated on the original student transfer request. For students no longer meeting the same student transfer criteria, a new transfer request must be submitted.

For Initial (New) Requests

A parent or guardian may submit an initial (new) student transfer request for their child to transfer from his or her base school to a non-base school. The parent or guardian must indicate the reason for the request, and documentation is required to support the request.

Conditions of a Student Transfer

If a student transfer application is approved the following conditions apply:

  • The transfer is approved for one year only and must be resubmitted annually;
  • The transfer may be revoked if the reason for the transfer no longer exists, if the student does not attend school regularly, if the student does not make academic progress, or if the student violates the code of conduct, including Student Rights and Responsibilities;
  • The student may not be eligible to participate for one year in secondary school interscholastic athletics.
  • The parent or guardian will provide transportation for the student to the non-base school.
  • Prior to approval, schools may review the student’s transcript, discipline record, and attendance records.
  • I am aware a $100 application processing fee is required, unless I qualify for a waiver.  All student transfer requests are discretionary and are subject to approval by FCPS. 
  • The application fee is non-refundable should the student transfer request be revoked or if I elect for my child to remain/return to the base school or withdraw from FCPS.

Late Applications

Applications submitted after the application deadline will be considered for;

  1. Students new to Fairfax County,
  2. Employees with a new work location assignment, or
  3. *Students experiencing a bona fide event or emergency that could not have been foreseen prior to the application deadline.

*Documentation supporting the situation must be submitted for transfer consideration.