Birth/Adoption/Legal Guardianship

Benefit Considerations for FCPS Employees Planning to Grow their Families

Congratulations!

As you plan for your growing family, you may want to review your FCPS benefits:
 

1. If you are an FCPS employee and planning to take a maternity/paternity/adoption-related leave, you will want to review the Time Away from Work website. This page will provide an overview of your disability benefits and the Family Medical Leave Act (FMLA), including eligibility requirements, the application process, and any required forms/documents.

 

2. Consider attending an FCPS Expecting Parents Workshop. The workshop is free to attend and provides information on how to prepare and plan for your maternity/paternity/adoption-related leave as well as additional resources that may be available through your health plan. View the schedule and register for a session on the Expecting Parent Workshop website.

 

3. Think about potential health insurance changes.

If you are planning to add your child to your health and/or dental insurance, you must complete and submit the Medical & Dental Enrollment and Change Form (Form HR-124) to the Office of Benefit Services along with the appropriate supporting documentation. You can scan and email your documents to HRBenefitsDocumentation@fcps.edu or fax them to 571-423-5000.

  • If you are adding a baby, the required supporting documentation will be a copy of the Proof of Birth letter from the hospital or the birth certificate.

    You must complete and submit these documents within 30 calendar days of the child’s date of birth in order for the enrollment to be processed.  Your child’s medical benefits will become effective on the child’s date of birth.

    If you do not submit a copy of the birth certificate at the time of enrollment, you must send a copy to the Office of Benefit Services in order to maintain coverage for your child. When you receive the Social Security card, please update the SSN through UConnect.
  • If you are adding an adopted child, the required supporting documentation will be a photocopy of the Final Adoption Decree or an Interlocutory Decree of Adoption with the presiding judge’s signature and seal OR a photocopy of the child’s birth certificate showing the employee as the adopting parent.

    You must complete these documents within 30 calendar days of the adoption decree/birth certificate in order for the enrollment to be processed and your child’s medical benefits to become effective on the date of adoption (or date placed for adoption). As an adoptive parent, you do not have to wait until the adoption is final to add your child to your health plan.
  • If you are gaining legal guardianship/custody of a child, the required supporting documentation will be a photocopy of the final court order or order of custody with the presiding judge's signature and date.

    You must complete these documents within 30 calendar days of the adoption decree/birth certificate in order for the enrollment to be processed and your child’s medical benefits to become effective on the date of adoption (or date placed for adoption). As an adoptive parent, you do not have to wait until the adoption is final to add your child to your health plan.
     

4. In addition to making benefit plan changes, you may also want to consider the following:

  • Life Insurance: You may also want to elect optional life insurance for your spouse and/or children at this time. For VRS members, you will need to complete the VRS-39 Form and send it to the Office of Benefit Services; we will complete the bottom of the form and mail it to Richmond for you. You will also need to complete the Evidence of Insurability Form (03-30567). Make a copy for yourself, and mail the original form directly to Securian Financial. You can access both of these forms here.

    Note: If you are currently enrolled in optional life insurance, you will need to complete the VRS-39A Form and send it to the Office of Benefit Services.

    FCERS members will need to complete the
    FCERS Life Insurance Form (HR-142) and send it to the Office of Benefit Services. You will also need to complete the Evidence of Insurability Form (VRS-32). Make a copy for yourself, and mail the original form directly to Securian Financial.
     
  • Beneficiary designations for life, deferred income plans: 403(b) and 457(b) and retirement: As an FCPS employee, you may have more than one plan that requires beneficiary designations. To change your beneficiary for your life insurance or your retirement, visit the FCPS Changing Beneficiaries website. Complete the form(s) for the program that you would like to update the beneficiary.

    Note: If you participate in any tax deferral programs, your vendors will provide beneficiary change forms to you. We don’t keep those records here at Gatehouse; they are housed with the vendors you have elected to participate with.
  • Tax withholdings on state and or federal

    You can change your withholding for federal income taxes through UConnect. Click on "Pay" then "Tax Withholding" to review your federal and state withholdings and make changes as appropriate. Follow the instructions to view/update your current withholdings. Your tax withholding change will be effective on the next available payroll cycle. If you have any questions, please email payrollhelp@fcps.edu.