Advanced Academics Identification and Placement for Students New to FCPS Boundaries (Including Military Families)

Families New to FCPS Boundaries: Identification and placement process for full-time Advanced Academic Programs (Level IV services) as well as school-based Advanced Academic Programs (Level II and Level III services).

Advanced Academic Services

  • Elementary School
  • Middle School:
    • Honors Classes - Open access at all FCPS middle schools
    • Level IV - Full-time, Grades 7-8
  • High School: Advanced Placement or International Baccalaureate Program - Open access

The Military Interstate Children's Compact Commission (MIC3)

If you are a military family moving to the area, please follow the directions below. Your child's records and available test scores will be reviewed to find the best match between services from your prior district and what FCPS offers. For more information about navigating gifted education programs as a military transfer student in Virginia, please read the Briefing from the Virginia Department of Education.

Part-Time Level II/III Services - Identification for Advanced Academic School-Based Services

Screening is done when school is in session once the new student is enrolled and attending their local school. Questions regarding student eligibility or placement in school-based services should be directed to the Advanced Academic Resource Teacher (AART) at the local school. The principal reviews all pertinent information with the local screening committee and informs parents/guardians of the decision.

All students are evaluated for school-based services using multiple measures during the spring screening timeframe in May. For consideration outside of the screening window, please follow the steps detailed below.

Step 1

  • Submit the Level II-III Referral Form below to the Advanced Academic Resource Teacher (AART) at your local elementary school when school is in session.
  • Questions regarding student eligibility or placement in school-based services should be directed to the AART. 

Step 2

  • The school will notify you of the eligibility decision by mail within approximately 30 days.
  • The AART reviews all pertinent information with the local screening committee. 

Step 3


Student will begin receiving services immediately after decision is processed.


The decision may be appealed once per school year by contacting the AART in writing and providing new information about the student.

Level II-III Referral Form

Full-Time Level IV Services - Identification for Immediate Placement

Step 1

Establish residency in Fairfax County and register at your local school. No student may be considered until they are registered in FCPS with a student ID number.

Step 2

Compile a file with the following information. Please make copies as the materials will not be returned.

  • Required – at least one nationally-normed ability test from the list below:
    • Cognitive Abilities Test (CogAT)
    • Naglieri Nonverbal Ability Test (NNAT2)
    • Otis-Lennon School Ability Test (OLSAT) (7th Edition)
    • Stanford-Binet Intelligence Scale
    • Wechsler Intelligence Scale for Children (WISC V)
    • Cognitive Assessment System (CAS)
    • Differential Ability Scale (DAS)
    • Kaufman Assessment Battery
    • Reynolds Intellectual Assessment Scales (RIAS)
    • In-View Cognitive Abilities Assessment

Ability tests do not expire. If your student already has results from one of these tests, you may use them.

If the student does not currently have an ability test score, testing can be done at GMU through the Cognitive Assessment Program (703-993-4200), or by a private state-licensed psychologist. GMU offers group testing at no charge for children who qualify for free or reduced lunch.

Test results need to be reported in ability index format as well as percentile.

  • Required - Report cards for the two previous years
  • Optional - Maximum of five additional pages may include:
    • Achievement test results (if available)
    • Record of previous advanced academic or gifted services (if applicable)
    • Recommendation letters
    • Student work samples

Step 3

During the School Year:

  • Schedule an appointment with the Advanced Academic Resource Teacher (AART) at your local elementary school or the Director of Student Services (DSS) at the middle school.
  • The AART/DSS will review the information and share the processes for referring and screening for school-based services (Levels II-III or Honors) or full-time placement in Level IV.

During the Summer:

  • Complete Steps 1 and 2 (above), and get their student ID number.
  • Drop off your paperwork at the Advanced Academic Programs Office (8270 Willow Oaks Corporate Drive, Fairfax, VA 22031) at the times listed below.
  • Beginning July 10:
    • Tuesdays - 9:30 - 11:30 a.m. (EXCEPT July 17, 2018)
    • Wednesdays - 1 - 3:30 p.m.

The last day to submit a file to be processed in time for the first day of school is August 15, 2018

We will continue accepting files through August 29, 2018, however eligibility decisions for files received after August 15 will still be for Fall 2018 but may be delayed by a few weeks.

After August 29, 2018 please follow the instructions above for applying during the school year.

Please Note: If you cannot make it during the posted office hours, please call the Advanced Academic Programs office at 571-423-4740.

There is no appeal process for students who are found ineligible during screening for immediate placement. Students who are found ineligible may be screened again in the next scheduled screening cycle for current FCPS students by submitting a referral to the local school according to published deadlines.