How FCPS Develops Its School Year Calendar

Feedback from a variety of sources is considered as the school calendar is developed

Calendar Development Process

In an annual planning process, Fairfax County Public Schools develops the school year calendar for the following year. We are committed to maintaining a transparent process, as we work to build a calendar that is inclusive and equitable. Community input is an important part of this work. 

Calendar Framework

The development of the calendar is guided by a framework that clearly outlines the factors FCPS has to consider when creating the school year calendar. Those factors include the law, community input, superintendent priorities, school board opinions, and aligning with surrounding counties. Learn more about each of these factors below.

Factors FCPS Considers When Creating a Calendar  

We will follow the law.

We gather input from the community. 

  • We established a Calendar Feedback Committee with broad representation.
  • This committee includes staff, students, parents, community members, religious leaders from a variety of traditions (such as Christian, Judaism, Muslim, and Hindu), a diverse group of leaders of cultural institutions, legal representation, and community leaders.
  • FCPS also solicits community feedback via a Calendar Survey and a Calendar Development Webinar.

We consider the superintendent’s priorities.

  • Alignment with Strategic Plan goals and ongoing commitment to a deep and authentic sense of belonging for each and every member of the FCPS community.
  • High quality teaching and learning experiences.
  • Adequate staffing to maintain school division operations.
  • Professional development opportunities for educators to extend and deepen their learning in support of our mission driven division work.

We listen to Fairfax County School Board members.

Each of our 12 School Board members shares what they believe are the most important considerations for the school calendar. The Board also has final approval on the calendar. 

Another consideration is alignment with surrounding jurisdictions.

With many FCPS employees living outside of Fairfax County, we recognize the need to align our calendar with surrounding counties, when possible, to avoid impacting operations. 

Community Input

FCPS uses input from the community to help develop the school year calendar.

  • Calendar Survey - A calendar survey was emailed to FCPS parents/caregivers, employees, and students in grades 7-12. The deadline to submit the survey was December 1, 2022. 
  • Webinars - During two webinars hosted on December 1, 2022, we shared information on how the calendar is developed and invited participants to provide feedback on a series of questions related to this process.

Timeline

  • November 14 - December 1: Calendar Survey open.
  • December 1: Calendar Webinar at noon and 6 p.m.
  • December 1 and 12: Calendar Feedback Committee Meetings.
  • December: Staff develops draft calendar(s).
  • January 17: Draft calendar(s) presented at School Board Work Session.
  • January 26: Draft calendar(s) presented as new business at School Board meeting.
  • January 31: School Board Work Session.
  • February 9: School Board votes on the 2023-24 School Year Calendar.

Final Decision

The School Board votes to approve the school year calendar. That calendar will be in effect July 1 to June 30.
 

Questions? Please contact the Office of Communication and Community Relations at [email protected]