Title I Parent Advisory Committee (TPAC)

Citizen Advisory Committee

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School Board Liaison

Melanie Meren

Staff Liaison

Amy Miller, Director, Title I

Committee Purpose

The Elementary and Secondary Education act (ESEA) requires that a school district consult with teachers and parents as the district designs and implements its Compensatory Education Title I program.

2023-24 Committee Charge

TPAC will champion literacy by reviewing the implementation of the science of reading curriculum in Title I schools. This includes but is not limited to reviewing curriculum materials, implementation strategy, and fidelity of implementation.

Membership

The role of committee members includes providing feedback, posing questions, and expressing ideas to advance partnerships and strengthen services within FCPS Title I school communities. Members collaborate to develop recommendations, which are incorporated into an annual committee report to the School Board. View committee members.

Meeting Dates

General Meetings

  • Time: 7 to 8:30 p.m.
  • Location:
    • Gatehouse Administrative Center; cafeteria
    • Virtual: Committee members will receive a calendar invitation with a designated link.

When members are unable to attend in person, they are encouraged to access meeting content online.

Regular meetings of the Committee are open to the public. Public comment during a meeting is limited to the first fifteen minutes of the meeting. Each speaker presenting public comments shall be allowed three minutes. Persons wishing to present public comments during a Committee meeting must provide advance notice by emailing Amy Miller, the FCPS staff liaison.

October 17, 2023

Minutes

Maria Worthen, TPAC Vice Chair, called the meeting to order at 7:00 PM. Ms. Worthen welcomed
the committee and shared the 2023-2024 TPAC Charge: TPAC will champion literacy by
reviewing the implementation of the science of reading curriculum in Title I schools. This includes
but is not limited to reviewing curriculum materials, implementation strategy, and fidelity of
implementation. Ms. Worthen welcomed School Board Member, Melanie Meren to the meeting
and thanked her for being the TPAC School Board Representative. Ms. Meren spoke to the committee, sharing her excitement in being the School Board Representative for TPAC and her
background in educational policy and Title I.

Committee Introductions

Amy Miller introduced the School Principals and the FCPS Staff that were present. In table groups
and Zoom breakout groups, the committee members introduced themselves to each other and
talked about what they were looking forward to this year.

Title I Overview

Courtney White presented a Title I Overview. The overview included what it means to be a Title I
school, requirements for Title I, family engagement, and an overview of how Title I central funding
is used to support schools with literacy.

Next Steps & Closing

Amy Miller shared that the next General Committee meeting is Tuesday, December 5, 2023. Ms.
Miller shared that the Executive Board would like to invite anyone who is interested to attend the
Executive Board Meeting that is on November 14, 2023. Roberto Ho de Moraes, Executive Board
Alternate Middle School Liaison, shared that during Executive Board meetings, the Executive
Board reflects on the general committee meetings and builds the agenda for the next meeting. Mr.
de Moraes encouraged members of the committee to attend the Executive Board.

Committee Members in Attendance

Maria Worthen, Vice Chair
Melanie Meren, School Board
Moses Cobb, MS Liaison
Roberto (Ho) Moraes, MS
Liaison
Christina Strauss, Member at
Large
Iris Avila, Member At Large
Heather Hale, Teacher Liaison
Andrew Sutton
Arioth Smirne
Arpita Patel
Christina Schauss
Jakelin Lake
Juana Cruz
Julie Hendricks
Leah Geeston-Enum
Liz Kelley
Mariam Zainab
Marlene N Sobota
Mercedes Price
Samia Shafiq
Sara Saxton
Ryan Geck
Rebecca Link
Rebecca Watt

Staff and Guest in Attendance Satonya Dews, Principal
Elizabeth Williams, Principal
Laura Elliott, Principal
Taiia Clarke, Principal
Keesha Jackson-Muir, Principal
Dee Dee Herndon-Wilson, Principal
Victor Powell, Principal
Felicia Usher, Principal
Noel Klimenko, Assistant Superintendent, Instructional Services
Amy Miller, Title I Director
Courtney White, Title I Coordinator
Tim Paper, Title I Educational Specialist
 

December 5, 2023

Agenda

Coming Soon

January 23, 2024

Agenda

Coming Soon

February 20, 2024

Agenda

Coming Soon

April 16, 2024

Agenda

Coming Soon

May 14, 2024

Agenda

Coming Soon

2022-23 Meetings

Meeting Date Minutes
October 18, 2022 October Minutes
December 6, 2022  December Minutes
January 24, 2023 January Minutes
February 21, 2023  February Minutes
April 11, 2023  April Minutes
May 16, 2023 May Minutes

Executive Board Meetings

  • Time: 7 to 8:30 p.m.
  • Location:
    • Gatehouse Administrative Center; rooms 4050 and 4051
    • Virtual: Committee members will receive a calendar invitation with a designated link.

When members are unable to attend in person, they are encouraged to access meeting content online.

October 3, 2023

Minutes

English (English)
Executive Board Members Present

Mike Woltz, Chair (Glasgow MS); Maria Worthen, Vice Chair (Beech Tree ES); Moses Cobb, Middle School Liaison (Timber Lane ES); Roberto (Ho) Moraes, Middle School Liaison Alternate (Hughes Middle School); Christina Strauss, Member at Large (Forestdale ES), Iris Avila, Member at Large (Lorton Station ES), and Heather Hale, Teacher Liaison (Weyanoke).

Call to Order & Welcome

The Title I Parent Advisory Committee (TPAC) Executive Board meeting began at 7 p.m. There were 5 executive board members in attendance in-person and 2 executive board members in attendance virtually. Also in attendance were the following FCPS staff from the Instructional Services Department: Noel Klimenko, Assistant Superintendent of Instructional Services, Amy Miller, Director of Title I, Dr. Courtney White, Coordinator of Title I and IV, and Tim Paper, Title I Educational Specialist.

Review the purpose of TPAC and 2023 - 24 Charge
  • Mike Woltz briefly discussed the purpose of TPAC, to help connect students and families in Title I school communities with resources, to help strengthen relationships between schools and families, and to develop leadership skills among representatives. The Executive Board then briefly reviewed the charge for the upcoming year, which is a continuation of the charge from the previous year.
  • Staff responses to the School Board Report are typically posted on Board Docs and can be read by the public. It’s typically brought to the Committee for review. Ms. Miller will send out the staff responses to last year’s report to the executive board and then we will discuss them at the next executive board meeting on November 14, 2023.
  • Ms. Klimenko gave an update on the basal resource adoption process. The division must select a basal resource from the Virginia Department of Education (VDOE) approved list. Over the summer, a committee convened to review the materials. Ms. Klimenko stated that while there was no TPAC representation on this committee, several members are connected to Title I. VDOE’s original list of materials only included resources for Kindergarten through 3rd grade, but it has added resources that include grades 4-6. Ms. Klimenko shared that FCPS has not purchased a new basal resource in over 20 years. Thirty million dollars are being invested in this resource. Several Executive Board members asked about challenges being experienced with the basal. Some examples included, teachers being used to having more autonomy in the resources they used previously and the overwhelm of working with these new tools. New teachers may want these resources to support them and be more open to using them. There are still varying levels of teacher understanding. Training will occur during the summer and teachers will be compensated for attending but the training is not mandatory.
  • At a future meeting, Ms. Klimenko will bring materials for the TPAC to review. She will provide updates as she receives them.
Discuss TPAC Goals for the year
Goals
  • Increase the number of participants engaged with TPAC.
  • Invite all families to the general session meetings to share information across a border Title I School community.

Strategies to increase participation would be:

  • TPAC representatives could go to the PTA meetings and talk about TPAC to get more people interested in the committee.
  • Have TPAC representatives at school family events to pass out information on TPAC and Title I brochures.
  • Provide talking points to TPAC representatives to answer questions.
  • Provide opportunities in the meeting for participants to share their experiences.
  • Encourage principals to come to the general session meetings, which was a recommendation in the 2022-2023 School Board Report.

Attendance at the TPAC meetings is only one way of measurement.

Develop a more consistent method of communicating out information from the TPAC sessions.

TPAC representatives could meet with the principal and ask what the best way to communicate information from TPAC would be for them, but it is important for TPAC representatives to communicate in a manner that they feel comfortable with as well. The Title I office will be encouraging principals to welcome this type of engagement with the TPAC representatives.

Review Meeting Dates and Develop Agenda for October 17th General Meeting
  • A Title I overview will be delivered at the October 17th general session to give representatives the background on Title I. Information will be included about how the Title I Office has supported the science of reading.
  • Feedback to be collected from representatives asking them “how did you get here?”, “what did you learn that you didn’t know before?”, and “what do you hope to gain from your time on the Title I Parent Advisory Committee?”.
  • At the general meeting, we will give representatives strategies for sharing the meeting content with their respective schools.
  • Share the School Board Report and presentation following the October 17th meeting.
  • Incorporate each of the recommendations from the school board report in the meetings for the year.
Closing

Plan the next session around each of the recommendations in the school board report.

Adjournment / Next Meeting

The meeting ended at 8:30 p.m. The next TPAC Executive Board session will be a hybrid meeting on November 14th, 2023, at 7:00 PM in Gatehouse 4050 and 4051.

November 14, 2023

Minutes

العربية (Arabic) English (English) español (Spanish)
Executive Board Members Present

Mike Woltz, Chair (Glasgow MS); Maria Worthen, Vice Chair (Beech Tree ES); Roberto (Ho) Moraes, Middle School Liaison Alternate (Hughes Middle School); Christina Schauss, Member at Large (Forestdale ES), Iris Avila, Member at Large (Lorton Station ES), and Heather Hale, Teacher Liaison (Weyanoke).

Welcome

The Title I Parent Advisory Committee (TPAC) Executive Board meeting began at 7 p.m. There were 3 executive board members in attendance in-person and 3 executive board members in attendance virtually. Also in attendance was Yanileht Rivera, General Committee Member representing London Towne Elementary School. The following FCPS staff from Instructional Services were in attendance: Amy Miller, Director of Title I, Dr. Courtney White, Coordinator of Title I, and Tim Paper, Title I Educational Specialist.

Reflect on October 17th General Committee Meeting

The Executive Board shared the following feedback regarding the October 17 General Committee Meeting:

  • The meeting was helpful to learn how Title I funding can be spent.
  • The Title I Family Engagement Compact Policy review and feedback during the October 17 meeting, took a lot of time and was confusing to participants. It would be best to work on the Title I Family Engagement Compact Policy at its own meeting and/or at the end of the year.
  • The Gatehouse cafeteria was very spread out which impacted collaboration.
    • For future meetings, the setup of the room will be changed to bring participants closer together to encourage dialogue and collaboration.
  • A recommendation was made that a buddy system for new members to be paired with a returning member might be helpful.
  • It was also recommended that interpreters for multiple languages be available.
    • The Title I Team will include a form asking what languages will be needed for interpretation at future meetings.
  • Mr. Woltz requested to have meeting minutes translated.
    • Meeting minutes will be sent to be translated moving forward.

The Executive Board discussed learning about Title I Schools in neighboring districts to find out where they are experiencing success and what they are doing to promote family engagement.

Discussion with Trauma Informed Specialist and Social Emotional Learning (SEL) Coordinator
  • Mr. Woltz shared that he and Ms. Miller met with Lisa Phifer, Trauma Informed Specialist, and Maria Genova, Social Emotional Learning Coordinator. It was noted that there is one Trauma Informed Specialist for the entire Division.
  • Ms. Miller shared that Title I is funding a Social Emotional Learning curriculum for a pilot group of 13 Title I schools. The content is being delivered during morning meetings. The Social Emotional Learning office is supporting the implementation of the curriculum at the pilot schools. There is the ability to expand to additional schools for the 24-25 school year.
  • The Executive Board decided to invite Ms. Phifer and Ms. Genova to a TPAC general meeting to provide an overview of Trauma Informed practices, the relationship between trauma informed practices and literacy acquisition, and how trauma informed practices are connected to the Equitable Access Literacy Plan - Cultivating Equitable and Culturally Responsive Practices.
    • Ms. Miller will email Ms.Phifer and Ms. Genova to see if they can attend the December 5 TPAC General Meeting.
  • Ms. Worthen shared that SEL is a curriculum that students can learn but trauma informed is an environment. It is a school culture.
Actions from Staff Response of the June 2023 School Board Report
  • The Executive Board reviewed the Staff Responses to the June 2023 School Board Report.
  • The staff responses include soliciting feedback from TPAC about effective forms of communication, focus groups about experiences related to the Response to Intervention and Special Education Process, and partnering with the Social Emotional Learning Office.
  • The Executive Board discussed the need for more Division wide communication about the Equitable Access to Literacy Plan.
  • The Executive Board decided that one aspect of the Equitable Access to Literacy Plan should be focused on at each TPAC General Meeting.
  • The Executive Board decided that an agenda item for the December 5 meeting should be an update on Basal Resource Adoption.
Adjournment / Next Meeting

The meeting ended at 8:30 p.m. The next TPAC General Session will be a hybrid meeting on December 5th, 2023, at 7 p.m. in the Gatehouse cafeteria.

January 9, 2024

Agenda

Coming Soon

February 6, 2024

Agenda

Coming Soon

March 12, 2024

Agenda

Coming Soon

April 23, 2024

Agenda

Coming Soon

2022-23 Executive Board Meetings

Meeting DateMinutes
October 4, 2022October Minutes
November 15, 2022September Minutes
January 10, 2023November Minutes
February 7, 2023January Minutes
March 14, 2023February Minutes
May 4, 2023March Minutes

View the committee Bylaws
View the committee Members
View Annual Report and Staff Response.
Search for committee minutes using the Minutes Index