Life Events

Major Life Events that May Occur during Your Employment with FCPS that Allow You to Make Changes to Your Benefits

The following are some life events (qualifying events) that you may experience during your employment with FCPS and instructions on how to make changes to your benefits, if applicable. Changes to benefits are time-sensitive, and the appropriate paperwork must be completed within the specified timeframe of the life event. The requested change must be consistent with the qualifying event. To view the list of acceptable required documents, view the Dependent Eligibility Chart

If you wish to make changes to your benefits but have not experienced a qualifying event, you may request the changes during the annual Open Enrollment period (typically held in the fall), with an effective date of January 1.

 

Life Event (Qualifying Event)

Timeframe to Submit Documentation

Effective Date

Documentation Required

Birth/Adoption/Legal Guardianship/Custody:

May cancel coverage or add coverage and dependents

Within 30 calendar days of the birth, adoption, or gaining legal guardianship Date of birth/date of adoption/date placed for adoption/ date of legal guardianship/custody
  • HR-124 (Current employees) or HR-461 (Retirees)

Birth: Photocopy of the letter of live birth/proof of birth letter. You must follow up with a photocopy of the birth certificate once issued.

Adoption: Photocopy of the Final Adoption Decree, an Interlocutory Decree of Adoption with the presiding judge's signature and seal or a photocopy of the child's birth certificate showing the employee as the adopting parent

Legal Guardianship/Custody: Photocopy of the final court order or order of custody with the presiding judge's signature and date.

Consider attending an Expecting Parents Workshop for more benefits-related information when expanding your family.

Change in Employment Status

FCPS employee that becomes eligible to enroll in benefits due to a change in hours or change in position:

May enroll in coverage

Within 30 calendar days of your adjusted hire date 1st of the following month following the qualifying event

Dependent reaching age 26:

Must remove dependent from plan

Within 30 calendar days of the qualifying event 1st day of the month following the qualifying event

Marriage:

May cancel coverage or add coverage and dependents

Within 30 calendar days of the date of marriage 1st of the following month following the qualifying event
  • HR-124 (Current employees) or HR-461 (Retirees)
  • Photocopy of the marriage certificate, and
  • Photocopy of the front page of the employee’s most recent federal tax return* that includes the employee’s spouse (you may remove all financial information); Professional tax return cover sheet may be accepted, if all required information is included.

*Note: Not required if married in same year as being added to plan.

Newly hired to FCPS in a full-time or part-time authorized position:

May enroll in coverage

Within 30 calendar days of your hire date 1st of the month following your date of hire
Death of a Covered Dependent Within 30 calendar days of the death 1st day of the month following the death
  • HR-124 (Current employees) or HR-461 (Retirees)
  • Photocopy of the death certificate

Divorce:

May enroll in coverage or remove spouse/stepchildren

Within 60 calendar days of the finalized divorce 1st of the month following the qualifying event
  • HR-124 (Current employees) or HR-461 (Retirees)
  • Photocopy of the divorce decree (the first page and signature page)

Gain or Loss of Health Coverage of existing health coverage, including job-based, individual, and student plans:

May enroll or cancel coverage

Within 30 calendar days of the qualifying event 1st day of the month following the qualifying event

Gain or Loss of Medicare, Medicaid, or CHIP eligibility:

May enroll or cancel coverage

Within 60 calendar days of the qualifying event 1st day of the month following the qualifying event

If you think you might be experiencing a Life Event (Qualifying Event) that is not listed in the chart above, please contact the Office of Benefit Services at 571-423-3200, option 3, or email HRConnection@fcps.edu.

HR Connection

Question for Human Resources? Submit it through the HR Connection portal or call 571-423-3000 or 1-800-831-4331.