W-2 Tax Forms

Information about receiving and reviewing your W-2 tax form

Working with the American Payroll Association, the IRS has published a one page document with helpful information for taxpayers for the upcoming tax filing season.  Refer to The New Tax Cut Law Will Impact Your 2018 Tax Return for more information.

2018 W-2 TAX FORM

Wage and Tax Statements for 2018 (IRS Form W-2) were mailed to each Fairfax County Public Schools’ (FCPS) employee on January 24, 2019 to the address on file with the Office of Payroll Management, as of December 21, 2018.  If you did not update your address prior to the December 21st deadline, or if you did not submit a forwarding address to the US Postal Service, your W-2 will be returned to FCPS as undeliverable.  To avoid any additional delays in the delivery of your W-2, please change your address as soon as possible.  If an updated address is on file when the W-2 is returned to FCPS, it will be re-mailed by FCPS to the new address. Addresses can be changed online through UConnect at uconnect.shtml.    For technical assistance with online address changes, please call Human Resources Call Center at 571-423-3000.

Form W-2 Reissue Information

If you do not receive your 2018 W-2 by February 8, 2019, submit a W-2 Reissue Request Form (FS73-66). A reissued W-2 will be emailed to your FCPS email account.  Please allow five business days to process your request.  Reissue request forms may be faxed to OPM at 571-423-3527, emailed to payroll.help@fcps.edu or sent through the pony to Payroll Management, Gatehouse Administration Center, Suite 2200.  Reissues will be processed beginning February 11 on a first come, first served basis.  If you have questions about the W2 reissue process please contact Payroll Management (OPM) at 571-423-3533.

UNDERSTANDING YOUR 2018 W-2

The following information will help you interpret the W-2 when it arrives: 

The yearly gross earnings figure reported on your last 2018 pay advice does not appear on the W-2.  The form W-2 reports taxable wages, not gross earnings.  Federal taxable wages in Box 1 on the W-2 represent annual gross earnings from your December 2018, pay stub or pay advice, (pay period 13 for biweekly employees), plus and minus the following:

Plus/Minus Item Reported Where
Plus The taxable portion of employee life insurance coverage in excess of $50,000 This amount, if any, is included in taxable wages in boxes 1, 3, 5, and 16, and is reported in box 12, code C
Minus Retirement Contributions  
Minus 403(b) Tax Deferred Contributions Box 12, code E
Minus 457 Tax Deferred Contributions Box 12, code G
Minus Flexible Spending Account Contributions (dependent and health care)* Dependent care contributions in Box 10
Minus Health Insurance Premiums*  
Minus Dental Insurance Premiums*  

* These items are also excluded from the Social Security and Medicare wages reported in boxes 3 and 5.

REPORTING EMPLOYER PROVIDED HEALTH COVERAGE IN FORM W-2

The Affordable Care Act requires employers to report the total cost of coverage (employee and employer paid amounts) for employer sponsored group health plans on Form W-2 in box 12, code DD.  This reporting is for informational purposes only and will provide employees with information on the total cost of their health and dental care coverage.  Reporting the total cost of health care coverage on Form W-2 does not mean that the coverage is taxable.

W-2 Reissue Request Form (FS73-66)

  • FS73-66

    Request for Reissue of W-2

Payroll Management Contacts