Community Use of School Facilities

Everything you need to know about reserving an FCPS facility for community use.

The Fairfax County School Board encourages the use of school buildings and grounds by the community for educational, recreational, civic, and cultural activities to the extent possible under the law. The Board believes that school facilities are an important resource in developing and sustaining lifelong learning, promoting intergovernmental cooperation, and encouraging citizen participation in community activities.

When space is available at times that do not interfere with Fairfax County Public Schools instructional programs; student activities; activities of school-related groups; FCPS Adult Education classes; Fairfax County Neighborhood and Community Services; and Fairfax County Park Authority, community members may reserve school facilities on a scheduled basis. Please refer to School Board Regulation 8420 - Leasing and Community Use of Facilities.  

The priority for community use of facilities is assigned in the following order per Regulation 8420:

  • FCPS instructional and extracurricular programs.
  • School-related groups such as PTA, PTO, booster club, private tutoring, and school-business partners operating under special provisions.
  • Fairfax County Department of Neighborhood and Community Services and Fairfax County Park Authority.
  • Others, when space is available, including youth groups; Fairfax County employee organizations; cultural and civic groups; colleges and universities; religious organizations; state and federal agencies; private organizations and individuals; and commercial entities.

Have questions? Contact us at fcpscommunityuse@fcps.edu or call 571-423-2340.

New Users Getting Started

If you have never used FCPS facilities before, you must first self register as an organization event coordinator (OEC) through the online reservation system, CommunityUse. This requirement is covered in School Board Regulation 8420 under Section III.A.1. Please review the helpful user's guide provided below.

Registered Users

Once you have registered and have been approved as an organization event coordinator (OEC) in the online reservation system, CommunityUse, you can request space for any FCPS facility.   Please note per Regulation 8420, requests must be submitted at least fifteen (15) business days prior to the event date.  Once your schedule has been approved, the OEC cannot make any adjustments to the schedule, including cancellations. Please contact the community use school contact, see below list, if changes are necessary.  Please refer to the helpful user's guide provided below.

Need assistance or have a question in regards to your building use request?  Contact the school directly utilizing the list of Building Use Contacts below.

Need further assistance on how to request facility usage in FCPS? View the Quick Step Video on Submitting Requests in CommunityUse, the online reservation system.

Field, Gym, and Track Use by Athletic Community

Fairfax County Department of Neighborhood and Community Services Division (NCS) schedules FCPS fields, gymnasiums, and tracks for use by the athletic community for practice and league play. If an athletic organization is providing additional activities outside of their season registration fee such as camps, clinics, and tryouts or the organization is a for-profit organization, that use must be requested through the FCPS Community Use Section.

  • View our webpage on Athletic Facility Scheduling for more detailed information regarding scheduling of athletic facilities.

  • Regulation 8420, Attachment D has additional information relating to NCS, season dates and application deadlines for the community.

  • View guidelines for sports and athletic activities use of FCPS indoor facilities on our webpage for Athletic Facility Scheduling beyond the school day.

  • Please refer to the NCS website for further information and application for use. NCS' telephone number is 703-324-5533.

Auditorium Seating Capacities

Please note: The number of fixed seating provided for secondary, high, and middle schools may change slightly if the facility has had improvements or if seats were removed for various reasons.

School Name Seats School Name Seats
Annandale High 736 Marshall High 659
Bryant Alternative High 817 McLean High 610
Centreville High 643 Mount Vernon High 480
Chantilly High 626 Mountain View Alternative High 323
Edison High 756 Oakton High 1232
Fairfax High 1148 Robinson High 654
Falls Church High 962 Sandburg Middle 768
Hayfield Secondary 1395 South County High 650
Herndon High 1165 South Lakes High 575
Herndon Middle 632 Stuart High 702
Jackson Middle 407 Thomas Jefferson High 686
Lake Braddock Secondary 699 West Potomac High 914
Langley High 802 West Springfield High 1177
Lanier Middle 399 Westfield High 601
Lee High 750 Woodson High 1038
Madison High 759    

Contact Us

Should you have general questions pertaining to community use, contact:

Gatehouse Administration Center
8115 Gatehouse Road, Suite 3200
Falls Church, Virginia 22042
Vicki Garner, Coordinator
Dan Link, Community Use Assistant
571-423-2340
Fax: 571-423-2347

Specialist Phone Number Email
Address
Region Supported

Cathy Lichtenfels

571-423-2344

celichtenfel@fcps.edu

Region 1Region 2 and Administration Centers

Elva Liagouris

571-423-2343

emLiagouris@fcps.edu

Region 1Region 2 and Administration Centers

John Chapman

571-423-2346

jtchapman@fcps.edu

Region 3Region 4 and Region 5

Cindy Hall-Ritari

571-423-2342

challritari@fcps.edu

Region 3Region 4 and Region 5

Prohibited Activities

Community users are prohibited from having the following activities in Fairfax County Public Schools to include school buildings, on playgrounds, and on fields:

  • Aerial Acrobatics
  • Airplane, helicopter, or hot air balloon landings
  • Alcoholic beverages
  • Animals (except in the case of service animals that are necessary to help an individual with a disability)
    The user shall cleanup any school grounds used by service animals participating in scheduled events
  • Candles or incense
  • Car bashing
  • Car wash
  • Color/Splatter run
  • Circus or carnival
  • Drones
  • Fireworks and sparklers (except by local Government)
  • Fog or smoke machines
  • Gambling
  • Hay or other flammable items
  • Illegal drugs
  • Laser Tag
  • Paint ball
  • Parachuting or sky diving (onto parking lots or fields)
  • Remote control flyers
  • Rocket launches
  • Running in school hallways (sports conditioning)
  • Skating (roller skates or inline skates—inside buildings)
  • Tobacco products, or smoking devices (including nicotine vapor products, alternative nicotine products, electronic cigarettes and Hookah pens)

ADM-24 and ADM-24a

Booster Club/PTA Application and Finance Statement