Schedules and Attendance

Sample Elementary, Middle, and High School Schedules and Attendance Information

Attendance

The Virginia Department of Education (VDOE) requires all schools to take attendance during virtual learning this school year. FCPS must take attendance Mondays through Fridays, unless there is a student holiday. Students aged 5-18 must attend school every day school is in session, unless they are excused from school. To support this, parents must report absences to school each time the student may be absent.

Elementary

On Mondays, elementary students may check in with their teachers via a morning meeting or other structured activity. When they log in, the teacher will confirm their attendance. Tuesdays through Fridays, students will check in with their teachers the same way. If students are unable to participate on any given school day, parents must report the absence to the school office.

Secondary

On Mondays, secondary students may be assigned an advisory or intervention period. That teacher will check their logins and provide attendance information to office personnel. On Tuesdays through Fridays, students will login to their classes, and each teacher will take attendance. Any time a student must be absent for an illness or other reason, parents must contact the school office with that information.  Parents will also need to report their class and/or full day absences as a routine.

Health Conditions

If a child has a chronic illness, contact the school office with that information. The office staff person will ensure that the information is provided to appropriate personnel, such as a public health nurse, administrator, school counselor, or social worker for follow up with you. Keep the front office updated on any changes to your student’s medical status. The school team may develop a plan which includes alternatives to the normal schedule, as your student’s needs require.

If a child has contracted COVID-19, contact the school office to report the illness. Follow your doctor’s orders to ensure that your child does what is needed to get well. The school office will ensure that your student’s teacher(s) are alerted that he/she will not be able to participate fully and may need extended time to complete assignments and work.

Childcare Concerns

Please notify the school about your childcare arrangement if your childcare provider is unable to assist with online learning during the day. Inform the school that your children may not be able to meet during the scheduled times for classes.  An administrator will need to identify, with you, your children’s ability to access the live, synchronous classes, and develop a plan for later access. Teacher-led live instruction will be recorded. If an alternative plan can be developed, you will need to document your children’s access and progress regularly and submit it to the school for review. Your school will have a plan for you to respond to verify your child’s participation in the lesson.

If your high school student will need to supervise younger siblings during the school day, be sure to notify the high school administrator and to report any absences to the schools.  Review your students’ schedules to ensure that they know when to log in. Teacher-led live instruction will be recorded.  Let your high school student’s administrators know that you must make an alternative arrangement, so that scheduling options might be considered. The school will work with families on a plan to report and verify learning activities that are completed outside of synchronous instruction.

Bell Schedules

The bell schedule for virtual learning will more closely resemble the start and end times our schools were using in 2019-20 before the school closure: 

  • High school and secondary day will be from 8:10 a.m. – 2:55 p.m.
  • Middle school day will be from 7:30 a.m. – 2:15 p.m. 
  • The bell schedule for elementary schools varies.  Individual schools will share the specific start and end times of instruction for their elementary students during the first week of August. 

We are able to follow these schedules in a virtual environment because transportation arrangements are not needed. We want to provide as much of a sense of normalcy in our daily schedule as we can in this most unusual of circumstances.  The bell schedule for all schools will change when we begin in-person instruction when it is safe to do so during the school year.

Sample Virtual Elementary Schedule

Time

Monday

Morning

Intervention/Enrichment:  Select students scheduled for synchronous instruction based on need
Independent Work:  Tasks assigned by classroom teacher

Afternoon

Student Independent Work
Teacher planning and professional development

 Time

Tuesday- Friday

 9:00- 9:30

Morning Meeting: Focus on social emotional wellness and building community

 9:30-10:20

Mathematics

 10:20-10:30

Screen Time Break

 10:30-11:10

Science or Social Studies

 11:10- 12:10

Lunch 

 12:10-1:10

Language Arts: 

 1:10-1:20

Screen Time Break

 1:20-1:50

Specials: Art, Music, Physical Education, or other 

 1:50-2:50

Specialized Instruction: Opportunity for special education, English for Speakers of Other Languages (ESOL), Advanced Academic Programs (AAP) services, additional teacher led instruction for small groups, teacher assigned independent work

 2:50- 3:10

End of Day Wrap Up: Reflection and Preparation for the Next Day

 3:10-3:45

Student Choice Activities

Note:  Start and end time will follow SY 2019-2020 (pre-closure) schedule. Instructional blocks may include whole and small group lessons as well as teacher assigned collaborative and independent work. The instructional times may vary for our youngest learners.

 

Sample Virtual Middle School Schedule (Grades 6-8 Glasgow MS, Holmes MS, Poe MS, Grades 7-8 All Other Middle Schools)

Time

Mondays

Morning

Intervention/Enrichment:  Select students scheduled for synchronous instruction based on need

Independent Work: Tasks assigned by classroom teachers

Afternoon

Student Independent Work                    
Teacher planning and professional development

 

Tuesdays and Thursdays

Wednesdays and Fridays

7:30- 8:50

Period 1

Period 2

9:05-10:25

Period 3

Period 4

10:35-11:10

Lunch

11:20-12:40

Period 5

Period 6

12:55-2:15

Period 7

Period 8

Note:  Students will enroll in 7 courses and 1 period will serve as an advisory with a focus on social emotional wellness, making connections, and time for interventions as needed.

Instructional blocks may include whole and small group lessons as well as teacher assigned collaborative and independent work.

 

Sample Virtual Secondary (Grades 7-12) and High School Schedule (Grades 9-12)

Time

Mondays

Morning

Intervention/Enrichment: Select students scheduled for synchronous instruction based on need.
Independent Work: Tasks assigned by classroom teachers.

Afternoon

Student independent work
Teacher planning and professional development

 

Tuesdays and Thursdays

Wednesdays and Fridays

8:10-9:30

Period 1

Period 2

9:45-11:05

Period 3

Period 4

11:15-11:50

Lunch

12:00-1:20

Period 5

Period 6

1:35-2:55

Period 7

Period 8

Note:  Students will enroll in 7 courses and 1 period will serve as an advisory with a focus on social emotional wellness, making connections, and time for interventions as needed.

Instructional blocks may include whole and small group lessons as well as teacher assigned collaborative and independent work.