Frequently Asked Questions for Transportation Employees

Here's a list of commonly asked questions for Transportation Employees.

As drivers and attendants continue to inquire on work assignments during the scheduled virtual return to school, please know that leadership has advised us that there are no plans to furlough employees at this time.  Leadership is looking at ways to incorporate drivers into a plan that will support our students during distance learning and is working with a committee to define such duties.  As soon as these plans are finalized, drivers and attendants will be notified.


  • PermaSafe Safety Data Sheets

    How do I know if the PermaSafe chemicals applied by Newington and West Ox Garages are safe? What are the ingredients? Please review the PermaSafe Protective Coatings Safety Data Sheets.

  • Physical Exam Reminder

    Has the date been extended for me to complete my yearly physical exam? Due to COVID-19, the Virginia Department of Transportation extended physical exams until December 31, 2020.  Please review the Physical Exam Reminder.

  • VIREX Safety Data Sheet

    How do I know if the VIREX chemical I am using is safe? What are the ingredients? Please review the VIREX One Step Disinfectant Safety Data Sheet.

Are temperature checks still required or being discontinued? 

Temperature checks in FCPS are being discontinued for the following reasons:

  • CDC does not currently recommend schools conduct screening of all students K-12 on a routine (e.g., daily) basis
  • Symptom screening will identify only that a person might be sick, not that the person necessarily has COVID-19
  • Accuracy of thermometers is limited in extreme temperatures

CDC recommends that parents, caregivers, or guardians (“caregivers”) should be strongly encouraged to monitor their children for symptoms of infectious illness every day through home-based symptom screening.  CDC states that students who are sick should not attend school in person.

Will the County SRS Program continue to conduct temperature checks?

The County SRS Program will continue to conduct temperature checks at the bus stop through February 12, 2021.

What is the pay for a scheduled cold start?

A scheduled cold start will be paid at the employee's regular rate with a guarantee of four hours.  This assignment is considered a planned work assignment.

Am I able to renew my Commercial Driver License (CDL) online?

Yes, DMV recently announced that CDL drivers can renew their licenses online as long as they do not fall within any of the categories below.  This began on November 19, 2020.

The following customers are not eligible to renew online:

  • Limited Duration CDL Holders, customers temporarily authorized to be in the United States
  • CDL holders with a Hazardous Materials Endorsement (X,H)
  • CDL holders who have not provided acceptable proof of legal presence; more information can be found at the DMV website
  • Individual is required to register with the Sex Offender and Crimes Against Minors Registry
  • CDL holders who are 75 or older
  • Customers whose privilege to drive is suspended or revoked
  • Customers whose credential has expired over a year

If you are required to visit a DMV customer service center and complete a Commercial Driver's License (CDL) Application DL2P to renew your commercial driver's license, you will also be required to pass the vision screening and a new photograph will be taken.  You may also renew your driver's license at any of DMV's mobile offices.  Check the DMV calendar for visits in your area.

Transportation employees were asked to fill out a Job Match. When will employees hear about options for work assignments?

OTS is working with Human Resources on this timeline. HR will notify staff of job match assignments.  In the meantime, OTS will work with the schools to assign drivers and attendants as needed.  If you have any questions, please contact your immediate supervisor.

Are drivers permitted to make work arrangements at their schools?

Programs involving bus transportation must be approved by the RAS and must be assigned by the area office.  Assignments involving school office/building support must be assigned via the job match or assigned by your immediate supervisor.  Drivers should not solicit their own work assignments.

What are the daily expectations for drivers and attendants regarding driving their routes and other assigned tasks? There is inconsistency between the required assignments in different teams.

Drivers and attendants are required to perform work for all scheduled hours paid.  If you have concerns about inconsistencies in your area, please contact your Operations Manager or Coordinator.

Some drivers have elementary aged students or students with disabilities that are participating in virtual learning. Are they required to take leave?

If work assigned is not accepted, the employee must take approved leave.  Your child may accompany you on a bus assignment as we have done traditionally.  If the employee’s child needs supervision to participate in virtual learning, the employee needs to make childcare arrangements.

What is the protocol for drivers and attendants to gain building access during this time to utilize the bathrooms?

Individual schools and school buildings may have different restrictions based on health guidelines for that building.  These restrictions are based on health guidelines to protect you as well as the public.  We have confirmed with the principal Action Team Leads today that area offices will inform each school of their assigned bus drivers and attendants.  When requesting entry into an FCPS building, drivers and attendants must have proper FCPS identification, wear a face covering, and activate the main school door buzzer.  Announce who they are to gain access into the building and access the bathroom that is identified for use.  Please do not roam throughout the school.  If you are not familiar with the bathroom location, please inquire with school staff.

Is our sick leave charged while we are self-quarantined due to work related exposure?

Employees in this scenario can apply for the use of additional sick leave under the EPSL (up to 2 weeks of pay/leave).  In this pandemic, the current quarantine length is two weeks.   If the employee becomes ill, they can transition the claim to STD (with Lincoln Financial).  

Will FCPS be providing access to testing?

Employees who have our health insurance can have testing covered with no co-pay or deductible charged.   Additionally, a number of local labs are offering the services at a small fee ($10-$15).

Would a COVID diagnosis qualify for workers' compensation, as it could take months to recover and greatly decimate leave?

Currently, the Virginia Workers Compensation Commission does not consider COVID as a covered occupational disease.   This is true of how any other flu is addressed.   

Will transportation employees get hazard pay since there is no option of working virtual?

Effective July 13, 2020, FCPS is no longer operating under Condition 1B, Schools and All Offices Closed due to National Public Health Emergency.  Callback emergency compensation will no longer be authorized for nonexempt contracted employees who are public facing/public engaging.  Guidance from the CDC and the Commonwealth of Virginia are being followed by FCPS.  Every reasonable precaution is being made to keep all students and staff as safe as possible as we re-open our schools and communities.   If an employee feels that he/she cannot safely return to work, information about leave programs for employees who cannot return to work or for whom telework is unavailable can be found on the Employee Resources website.

Will personal protective equipment (PPE) be required/provided when school reopens?

A decision will be made by the School Division concerning timing and details for the reopening of schools.  When this happens, all details for the Office of Transportation Services will be posted on this web page. However, it is important to note that at this time, the following statement was issued by FCPS:

Effective immediately, all FCPS employees are required to wear cloth face coverings when in spaces where social distancing is difficult to maintain within FCPS buildings. For staff members working in offices, cloth face coverings must be worn at all times outside of the office space. For employees who work in open spaces or cubicles, cloth face coverings must be worn at all times. Also, maintain awareness of your own proximity to others and physically distance yourselves (6 feet), particularly in places like hallways, bathrooms, and kitchens.

In addition to the above, please remember to practice the following basic preventative measures regarding the spread of a virus:

  • Frequent hand washing
  • Social distancing
  • Covering a cough or sneeze
  • Staying home when ill or symptomatic

Please contact your program manager with questions.

Can I work another job while getting paid by FCPS?

You should not be employed by anyone other than FCPS during the hours that you are normally working for FCPS; while you are still being paid (employed) by FCPS.