Youth League Pictures in School Facilities

Find out how to arrange for youth sports photography at a school location.

League pictures incur rental fees whether the pictures are taken inside a school building or outside on a field.  Three options are available for League Picture scheduling.  Payment must be received by the Community Use Section at least 10 business days prior to the event.  If payments are not received by the due date indicated on the invoice, a 10% late penalty will apply and may be subject to cancellation.

Applying for Use

Submit an online request through CommunityUse, the online reservation system at least 15 business days prior to the event date.  If you are not already an Organization Event Coordinator (OEC), please follow the process on the Community Use of School Facilities webpage to become an OEC.  Once approved as an OEC, an online request may be submitted through CommunityUse, the online reservation system.

  • Title your event as “(League Name) Pictures” - example: XYZ Pictures
     
  • Option A - Outside ONLY with no option to move inside the facility due to weather
    • Rental fee for the outdoor space would apply according to Notice 8420
    • No option for facility usage
    • Rescheduling for an alternative day would not be subject to the 15-day rule
       
  • Option B - Outside planned usage with the opportunity to move into the facility due to weather
    • Rental fee for the outdoor space would apply according to Notice 8420
    • Option for facility usage. If space is used in the facility, the fee difference +/- will be adjusted for the user group
    • Custodial fees are assessed regardless of outside and inside usage; 4 hours minimum for custodial fee
       
  • Option C - Inside the facility planned usage
    • Rental fee for the indoor space would apply according to Notice 8420
    • Custodial fees are assessed; 4 hours minimum for custodial fee

League Group Responsibilities

  • League groups are responsible for monitoring their participants and ensuring that all participants stay in the designated area
  • Only designated areas identified in the schedule may be used
  • Cleats are not permitted inside the building
  • Set-up, breakdown, and clean-up of the areas used

Contact Us

Should you have questions pertaining to community use, contact us at:

Gatehouse Administration Center
8115 Gatehouse Road, Suite 3200
Falls Church, Virginia 22042
Vicki Garner, Community Use Coordinator
Dan Link, Community Use Assistant
571-423-2340 | Fax: 571-423-2347