Immersion Program Registration

FCPS offers elementary immersion programs in five languages.

First Grade Immersion Program

Registration is currently closed.

Online registration will open on January 28, 2019 and will close on February 22, 2019 (4 p.m.).

  • Late applications for the current school year may be submitted directly to the Immersion school. Late applications will be added to the end of the generated waiting list according to the date received.
  • Wait lists for the 2018-19 school year have been provided to the Immersion schools. Parents may inquire about their wait list status at the Immersion school.

Kindergarten Immersion Program

Registration is currently closed.

Online registration will open on January 28, 2019 and will close on March 29, 2019 (4 p.m.).

  • Late applications for the current school year may be submitted directly to the Immersion school. Late applications will be added to the end of the generated waiting list according to the date received.
  • Wait lists for the 2018-19 school year have been provided to the Immersion schools  Parents may inquire about their wait list status at the Immersion school.

Schedule of Informational Meetings

Language Grades Location Date and Time Snow Date and Time
French 1 Kent Gardens ES Jan. 29, 2019 at 5 p.m. Jan. 30, 2019 at 5 p.m.
German 1 Orange Hunt ES Jan. 23, 2019 at 6 p.m. Jan. 31, 2019 at 6 p.m.
Japanese 1 Fox Mill ES Jan. 16, 2019 at 7 p.m. Jan. 23, 2019 at 7 p.m.
Japanese 1 Great Falls ES Jan. 17, 2019 at 7 p.m. Jan. 24, 2019 at 7 p.m.
Korean K & 1 Colin Powell ES Jan. 22, 2019 at 6:30 p.m. Jan. 29, 2019 at 6:30 p.m.
Spanish K & 1 Bailey's ES Feb. 5, 2019 at 6:30 p.m. Feb. 12, 2019 at 6:30 p.m.
Spanish 1 Fort Hunt ES Jan. 16, 2019 at 7 p.m. Jan. 30, 2019 at 7 p.m.
Spanish K & 1 Lake Anne ES Jan. 17, 2019 at 6:30 p.m. Jan. 24, 2019 at 6:30 p.m.
Spanish K & 1 Laurel Ridge ES Jan. 15, 2019 at 6 p.m. Jan. 23, 2019 at 6 p.m.
Spanish K & 1 London Towne ES Jan. 15, 2019 at 7 p.m. Jan. 22, 2019 at 7 p.m.
Spanish 1 Ravensworth ES Jan. 14, 2019 at 6 p.m. Jan. 16, 2019 at 6 p.m.
Spanish K & 1 Rose Hill ES Jan. 24, 2019 at 5:30 p.m. Jan. 31, 2019 at 5:30 p.m.

Application

Immersion Lottery Registration

  • All residents of Fairfax County are eligible to apply.
  • Parents of rising first graders or Kindergarteners already enrolled in Fairfax County Public Schools will follow the grade 1 or Kindergarten Registration link and use their FCPS SIS parent account to register their child for the grade 1 or kindergarten Immersion lottery. View additional information regarding SIS parent accounts.
  • Parents with rising first graders and Kindergarteners in a NON-FCPS kindergarten or preschool need to register their child at their base school to obtain a SIS parent account prior to registering their child for the Immersion lottery.  
  • If your child is already enrolled in an FCPS immersion program at the kindergarten level, you do not need to reapply. Your child will automatically continue in the program at the Immersion school. 
  • If your child is currently on a wait list for a Kindergarten Immersion program, you will have to reapply. Only students currently enrolled in a FCPS Kindergarten Immersion Program will automatically continue in that school’s program. Since programs open additional seats in first grade, wait lists are newly established.
  • If you need to make any changes to the original registration, please contact the World Languages office with your request (571-423-4602 or immersioninfo@fcps.edu).

Registration for multiple Immersion Programs

  • You may register your child for any county-wide lottery school. Since rush hour traffic in this area can be difficult, it is recommended that you drive the distance to the immersion school during morning drop-off or afternoon pick-up time in order to see if participation in that school’s immersion program is a viable option.
  • Registration at more than one school does not affect the odds of program participation. Each school’s lottery is run separately.

Late Registration for Kindergarten or Grade 1 Immersion Programs

  • Late online registration is possible. The Grade 1 late registration window opens on March 7, 2019. The kindergarten late registration window opens on April 11, 2019 and remain open until November 29, 2019. Your late registration will be added to the end of the lottery-generated wait list according to the date and time received.
  • For late registrations beyond November 29, 2019, please contact the Immersion school directly.

Admission to the Immersion Program beyond Grade 1

Lottery registration only applies to kindergarten and grade 1. Program entry after 1st grade is handled by the individual immersion school and is left to the discretion of the principal. Contact the immersion school directly to inquire about the possibility of placement into the immersion program.

Lottery Registration for Military Families with Orders to the Fairfax County Area

Contact the World Languages office (571-423-4602 or immersioninfo@fcps.edu) regarding further application instructions. You will be asked to submit your orders to be eligible to apply for the lottery process.

Determination of Fluent Speaker or Language Status

  • When asked a question in the target language, if the child responds spontaneously and with elaboration when prompted, he/she will be considered as a fluent speaker. If your child fully understands the question, yet answers in English, your child does not qualify as a fluent speaker. He/she will be able to participate in the general lottery process.
  • Most bilingual children have a preferred language. This is the language favored when attempting to explain a more difficult concept. Select the preferred language on the application.

Age Eligibility

  • State regulations regarding age for entry into kindergarten and Grade 1 also apply to the Immersion Program. A child must be 5 years old by September 30 to enter Kindergarten and 6 years old to enter Grade 1. See Policy 2201 for more information.
  • If your child has completed kindergarten and will not be 6 years old by September 30, your child will be considered an underage applicant and final acceptance into the Immersion Program is pending conditions below.
  • For rising first grade, a child must be 6 years old by September 30, 2019. The Code of Virginia and Fairfax County Public Schools (FCPS) regulation state that a child's fifth birthday must fall on or before September 30 of the school year for the child to be eligible to attend a Virginia public school. If a parent elects to place a child in a private kindergarten program because the child did not meet the public school age requirements, the child will be considered eligible for kindergarten the following year. However, the principal has the option of promoting the child to first grade upon review of the child's academic records and staff assessment of performance. If a child attends private school kindergarten and first grade the child would be eligible for second grade but the principal maintains the option to place the child in first grade if concerns arise. The Virginia Council for Private Education (VCPE) has been granted authority through the Code of Virginia to accredit private schools. If a student was enrolled, successfully completed, and promoted to the first grade from a Virginia private school accredited by one of the Virginia Council for Private Education (VCPE) the student shall be enrolled in the first grade without an assessment regardless of age. Parents must provide a final report card that indicates that the child has successfully completed the kindergarten program at the accredited private school. For information on accredited private schools in Virginia, please select the word “schools” at the top menu of the Virginia Council for Private Education (VCPE) web page.
     

Lottery Process

Seats in the Immersion Programs are filled via a computer generated random lottery process.

Siblings of students currently enrolled in or who have completed the Immersion Program receive sibling status at the same school. Sibling status is granted as long as the application has been received on time. Students may be considered for sibling status as long as the sibling is currently enrolled in FCPS.

Important Deadlines:

Deadlines are listed below. Items highlighted in bold indicate parent action items.

Grade 1 Applicants

Action

Date

Communication Method

Submit application beginning January 28 and prior to closing date. January 28, 2019 to February 22, 2019 at 4 p.m.

Online Application

Upon receipt of your online application you will receive an email confirmation

Status notification to parents regarding lottery outcomes. March 7, 2019 at 9 a.m. Email notification of lottery outcome. Opening of the Immersion Registration system for parent acceptance or decline response.
Opening of Immersion Registration system for late applications. March 7, 2019 at 9 a.m. Upon receipt of your online late application, you will receive an email confirmation. Late applications are added to the bottom of the established wait list.
Parent response regarding program selection due. March 7 to March 22, 2019 at 4 p.m. Parents log into the Immersion Registration system using the SIS parent account to view the status of their application, make their final school selection, and complete the acceptance process.  The acceptance into a school’s Immersion Program is not final until all steps in the program acceptance process have been completed and the Pupil Placement Fee (if applicable) has been paid. Once all steps in the program acceptance process have been completed, parents will receive a final confirmation email.
Final status letter to parents. March 29, 2019 at 11 a.m. Email notification of final status (new acceptances, remaining wait listed students, and late applicants only).
Registration at Immersion school. Ongoing, once final acceptance process has been completed As soon as the final acceptance process has been completed, the student will be enrolled at the immersion school for the upcoming school year.  No further action is needed on the part of the parents.

Kindergarten Applicants

Action

Date

Communication Method

Register at base school to obtain a Parent SIS Account. Beginning January 7, 2019 Register your child at your base school.
Submit application beginning January 28 and prior to closing date. January 28, 2019 to March 29, 2019 at 4 p.m.

Online Application

Upon receipt of your online application, you will receive an email confirmation

Status notification to parents regarding lottery outcomes. April 11, 2019 at 9 a.m. Email notification of lottery outcomes. Opening of the Immersion Registration system for parent acceptance or decline response.
Opening of Immersion Registration system for late applications. April 11, 2019 at 9 a.m.

Online Application

Upon receipt of your online late application, you will receive an email confirmation. Late applications are added to the bottom of the established wait list.

Parent response regarding program selection due. April 11 to April 26, 2019 at 4 p.m. Parents log into the Immersion Registration system using the SIS parent account to view the status of their application, make their final school selection, and complete the acceptance process. The acceptance into a school’s Immersion Program is not final until all steps in the program acceptance process have been completed and the Pupil Placement Fee (if applicable) has been paid. Once all steps in the program acceptance process have been completed, parents will receive a final confirmation email.
Final status letter to parents. May 3, 2019 at 11 a.m. Email notification of final status
Registration at Immersion school. Ongoing, once final acceptance process has been completed As soon as the final acceptance process has been completed, the student will be enrolled at the immersion school for the upcoming school year. No further action is needed on the part of the parents.

Please contact the World Languages office via email (immersioninfo@fcps.edu) or phone (571-423-4602) if the deadlines have passed and you have not yet received communication regarding initial status or final acceptance or wait listing.

Immersion Program Pupil Placement Fee

On May 25, 2017, the Fairfax County School Board approved a one-time non-refundable pupil placement fee of $100 per student Notice 5922, Section XVII.  This fee applies to all students accessing Immersion Program placements outside of their base school and is integrated and collected within the online final school selection and acceptance process.

This fee does not apply to any student currently enrolled in the Immersion Program.

Fee Payment

  • This pupil placement fee is integrated into the online Immersion placement acceptance process and appears after selecting and accepting an out-of-boundary immersion placement. 
  • Parents and guardians will pay the non-refundable Pupil Placement fee online using a debit or credit card, or electronic check through MySchoolBucks, when completing the final Immersion Program selection and acceptance process. If you have questions about this online payment process, please contact Financial Services at 571-423-3636.
  • For questions regarding the MySchoolBucks website or application, please see the MySchoolBucks Frequently Asked Questions page.

Assistance for Students Eligible for Free/Reduced Priced Meals or Financial Hardship

  • Students who qualify for the free and reduced-price meals program and have submitted the consent to share their free and reduced-price status will not be charged for these fees. These forms are found on the Food and Nutrition Services, Free and Reduced-Price Meals web page.
  • For students and families who are undergoing an economic hardship and are financially unable to pay the pupil placement fee, assistance is available as noted in the current version of Regulation 2135, Assistance to Students. Parents and guardians should contact the student's enrolled school to be considered for the pupil placement fee waiver prior to completing final program placement.

Refunds

The pupil placement fee due at the time of acceptance of an out-of-boundary Immersion Program placement is non-refundable. You may choose, however, to enroll your child at your base school at any time.
 

Acceptance and Enrollment Process

Final Program Acceptance

  1. Once you receive your Status Notification email, you will need to log into the Immersion Registration system (Grade 1 or Kindergarten) using their SIS parent account and view the status of the application.
  2. Make your final school selection.
  3. Electronically sign the disclosure statement.
  4. Pay the one-time, non-refundable pupil placement fee (applicable only if accepting an out-of-boundary immersion placement).
  5. Once the online program acceptance has been completed, parents will receive a final confirmation email. Please contact the World Languages office immediately via email or phone (571-423-4602) if you have not received the acceptance email.

Your child has not been accepted into a school’s Immersion Program until all steps in the program acceptance process have been completed and the pupil placement fee (if applicable) has been paid.

If your child has been invited or wait listed for multiple Immersion Programs, you will be able to select only one final placement.  

Enrollment

Once you have received your Final Acceptance Notification, your child’s records will be transferred to the immersion school.

Wait Lists

  • Kindergarten wait lists will stay active throughout the kindergarten year. If your child has not been admitted into the program, you will have to reapply for grade 1.
  • Grade 1 wait lists remain active until either all students have been admitted or students are no longer eligible. Immersion schools will be able to admit students without prior language knowledge through the beginning of second semester of grade 2. After second semester of grade 2, all incoming students’ target language skills need to be assessed to ensure that target language skills are consistent with grade level expectations.
     

Transportation

Transportation is not provided for students living outside the immersion school’s attendance area. Many students come from areas adjacent to the immersion school and PTA liaisons often help with organizing car pools. You may call the immersion school to inquire about car pool options.

Since Bailey’s Elementary School is also a Magnet Program, immersion students accepted to Bailey’s may access depot transportation provided for magnet students. Designated bus depots are predetermined and finalized in the summer. When considering Bailey’s, take into account the travel time for your family and child. It is the responsibility of a family member to transport the child to/from the bus depot location. Also, consider the length of travel time for your child to/from the magnet school location. Transportation is dependent on the adoption of the FY2019-20 budget. For transportation related questions for Bailey's Primary and Bailey's Upper, please contact Sherrie Ladd at 703-446-2050. Information on average commute times between bus depots and school can be accessed on the Magnet Program page.