Student Transfer Information

FCPS considers transfer requests for very specific reasons.

A student enrolled in Fairfax County Public Schools (FCPS) is expected to attend the school assigned to his or her home address. The local or base school can be identified by the FCPS Boundary Locator

However, an enrolling parent may request that a child in grades kindergarten through 12 attend a non-base school.

Who Is an Enrolling Parent?

An enrolling parent is defined as the parent who originally registered the child for school and who meets the requirements described in section V of FCPS School Board Regulation 2240. A student transfer request must be made by the enrolling parent.

FCPS uses the enrolling parent’s residence to determine the student’s base school and the student’s mailing address. 

Types of Transfer Requests

FCPS considers student transfer requests for reasons outlined in School Board Regulation 2230. Select any of the transfer types below to view a description of the request, the documentation or information needed from the enrolling parent, and instructions for completing the application.

Child Care Hardship (K-6)

Description

A parent shows hardship in obtaining appropriate full-time, before- and/or after-school child care within the base school boundaries. The online application will identify the closest open school to the address of your child care provider. 

For help in locating child care, please visit the Fairfax County Office for Children, Child Care Search.

Required Information  

When prompted during the online student transfer application process, enter two documented attempts to secure child care within the base school boundary. (Must be submitted annually.) 

Instructions for submitting application for Child Care Hardship.

Begin online student transfer application.

Child of FCPS Employee

Description

A parent resides in Fairfax County and is a FCPS employee, defined as a person working in a budgeted Full Time Equivalent (FTE) position (FTE transportation and food services positions included) and eligible for leave, retirement, and health benefits coverage.  Student transfer requests will be for the school in which the parent is employed or for the school closest to the employee’s work location.  If the request for student transfer is to the school in which the parent or guardian is employed, capacity issues will not prevent the transfer.  

Required Information

An FCPS employee must enter his/her FCPS username and password when prompted inside the application.  The application verifies employee status, eligibility, and work location, and also identifies the school to select.

Instructions for submitting application for Child of FCPS Employee.

Begin online student transfer application.

Family Relocation (A) - Prior to Relocation into Requested School Boundary

Description

Prior to a relocation within Fairfax County, transfer requests may be made within 180 calendars days of your relocation into the requested school boundary.

Required Documentation 

The enrolling parent must upload documentation (PDF document preferred) of the upcoming move into the requested school boundary to include a lease or signed contract with move-in/closing date. (We suggest that you take a picture with your mobile device or scan the documents and then upload the documents to the application.)

If building a home, a letter from the builder with estimated completion date, signed contract, and Fairfax County building permits is required.

Additional documentation may be requested to establish that the new residence is valid and that no other property is a primary residence.

Instructions for submitting application for Family Relocation (A) - Prior to Relocation.

Begin online student transfer application.

Family Relocation (B) - After Relocation (for remainder of school year)

Description

Families who relocate from one school boundary to another in Fairfax County within the last 90 calendar days of the school year and want children to remain enrolled at the current (non-base) schools.

Required Documentation 

Updated residency documentation (e.g. lease, deed, rental agreement) must be provided to the enrolled school prior to submitting the online student transfer application. 

The updated residency documentation must also be submitted with the online application. (We suggest that you take a picture with your mobile device or scan the documents and then upload the documents to the application.)

Instructions for submitting application for Family Relocation (B) - After Relocation (for remainder of school year).

Begin online student transfer application.

High School Curricular - Advanced Placement (AP), International Baccalaureate (IB), and World Language

Description

A student wants to enroll in course offerings in an AP, IB, or World Language course sequence not available at the student’s base school.  

No Required Documentation 

Instructions for submitting application for High School Curricular Program - AP, IB, and World Language.

Begin online student transfer application.

Medical, Emotional, or Social Adjustment

Description

A student has exceptional hardship for reasons of medical, emotional, or social adjustment, and a transfer will support a student’s treatment plan as described by a current independent (non FCPS) licensed healthcare provider, which could be a physician, psychologist, social worker, or counselor.

Required Documentation 

  1. Submit a Student Transfer Request Form – Medical, Emotional, or Social Adjustment with an original signature by a healthcare provider to the enrolled school. (Must be submitted annually.)
  2. The school acknowledges receipt of the documentation in the Student Information System (SIS).
  3. After documentation is in SIS, the following business day the enrolling parent may submit an online student transfer application

Instructions for submitting application for Medical, Emotional, or Social Adjustment.

Begin online student transfer application.

Resident on Military Installation

Description

In accordance with Section § 22.1-7.2 of the Code of Virginia, upon request by a parent or guardian,  FCPS provides for open enrollment for students residing on a military installation in military housing located within Fairfax County. 

Required Documentation 

  1. Parents must provide the enrolled school with a current resident occupancy agreement from The Villages at Belvoir.  If the lease date is not current, a letter from the community management office is also required.
  2. The school acknowledges receipt of the documentation in the Student Information System (SIS).
  3. After documentation is in SIS, the following business day the enrolling parent may submit an online student transfer application.

Instructions for submitting application for Resident on Military Installation.

Begin online student transfer application.

Senior Status

Description

Students who relocate to different school boundaries within Fairfax County, but wish to remain enrolled at requested schools for the final year of elementary, middle or high school. In these cases, school capacity factors will not prevent approval.

Required Documentation 

Updated Fairfax County residency documentation must be provided to the enrolled school prior to student transfer application submission.

Instructions for submitting application for Senior Status.

Begin online student transfer application.

Sibling at Requested School

Description

A student wants to attend the same school as a sibling who lives in the same household. 

Required Information 

Sibling relationship will be verified in the Student Information System.

Instructions for submitting application for Sibling at Requested School.

Begin online student transfer application.

Online Student Transfer Application

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Student Transfer Application Process

Online Application

The enrolling parent may request a student transfer by completing and submitting the following: 

To begin the online application process, the enrolling parent will need to use the following two items: 

Student Information System (SIS) Parent Account

The enrolling parent must have a SIS Parent Account to submit an online student transfer application. To create an account, please contact your child’s school to get an activation key and directions. Forgot your password? Go to SIS Parent Account Access.

MySchoolBucks

FCPS collects the application fee within the online student transfer application using the MySchoolBucks website. You can create a MySchool Bucks account or continue as a guest to make the payment. More information about MySchoolBucks is available on their Frequently Asked Questions page.

Based on the transfer type selected in the online student transfer application, the system will identify the closest open school the enrolling parent may request. For example, perhaps a student's base high school offers International Baccalaureate (IB), but the student wants Advanced Placement (AP). The online application for that student would identify the high school closest to his/her home address that is open student transfers and offers AP. 

Application Timeline

FCPS accepts online applications for the upcoming school year from February 1 through June 1. The exact submission dates, which vary according to the type of request, are listed below:  

  •  High School Curricular Requests - February 1 through May 1
    • Advanced Placement (AP) or International Baccalaureate (IB), World Language, Academy 
  • Renewal Requests - February 15 through April 1
    • FCPS will notify enrolling parents by email in February if their children are eligible for student transfer renewals. 
  • Initial (New) Requests - March 1 through June 1

Late Applications

FCPS will consider applications submitted after the application deadline for the following reasons: 

  • Students new to Fairfax County,
  • Employees with a new work location assignment, or
  • Students experiencing an event or emergency that could not have been foreseen before the application deadline. Documentation supporting the situation must be submitted for transfer consideration. 

Notification of Decision 

All student transfer requests go through a process of review that involves the base school principal, requested school principal and the FCPS student transfer specialist. Schools may review the student’s transcript, discipline record, and attendance records.

When the review process is completed, the FCPS student transfer specialist will notify the enrolling parent of the approval or denial decision by email to the primary email address.

Throughout the application process, the enrolling parent may log in to the online student transfer application to check the status, which will be listed as one of following possibilities:

  • Incomplete (your application is missing some items),
  • Submitted (your application is in the system),
  • In process (your application is being reviewed), or 
  • Approved/denied.

Fee for Application Processing

The Fairfax County School Board approved a non-refundable student transfer application processing fee of $100 in May 2017. 

The payment, which is submitted within the online student transfer application, should be in the form of debit or credit card, prepaid credit card, or electronic check. 

Fee waivers are available for the following situations:  

  • Students who qualify for the free and reduced-price meals program and have submitted the Consent to Share Information for Benefits for Other Programs form
  • Students residing on a military installation in military housing located within Fairfax County.  
  • Students of parents who are current FCPS employees and live in Fairfax County. 

Fee waiver is based on the status at the time the application is submitted.

Transportation

Transportation is not provided by FCPS for students attending schools on approved student transfers. 

Renewal Requests

A student transfer is valid for one year only.  FCPS notifies the enrolling parent by email in February if the student is eligible for student transfer renewal.  

After notification is received, if the student continues to meet the same student transfer criteria as indicated on the original student transfer application, the enrolling parent may submit an online student transfer renewal application, required documentation, and non-refundable application processing fee.

For students no longer meeting the same student transfer criteria, a new transfer request may be submitted.

School Capacity and School Open/Closed Status

Student transfers will be considered if the school capacity, grade-level capacity, and the school curricular program at the requested school will permit, as determined by FCPS.  

The Department of Facilities and Transportation Services identifies school capacity and school open/closed status in February and May for the upcoming school year. 

Based on the type of student transfer request, the application automatically will identify the school(s) closest to your home address that may be requested.

A school will not appear as an option to select in the online student transfer application if one of the follow conditions exist:

  • The school is closed to student transfers.
  • The school is open to student transfers, but is at grade level or program capacity.
  • The school is not available for selected transfer type. 

Below are the maps and listings of school open/closed status for the 2019-20 school year. 

Transfer Status - Schools

  • Elementary School Open/Closed Map

    Student transfers will be considered if the school capacity and grade-level capacity at the requested school will permit, as determined by FCPS.

  • Middle School Open/Closed Map

    Student transfers will be considered if the school capacity and grade-level capacity at the requested school will permit, as determined by FCPS.

  • High School Open/Closed Map

    Student transfers will be considered if the school capacity, grade-level capacity, and the school curricular program at the requested school will permit, as determined by FCPS.

Students New to FCPS

Students new to FCPS must enroll in the school assigned to their home address as identified by the FCPS Boundary Locator before submitting a request for a student transfer. For information on the 5-step new student registration process, view General Registration Requirements (Grades 1 -12) or Kindergarten Registration.

The parent must have Student Information System (SIS) Parent Account to submit an online student transfer application. To create an account, please contact your child’s school to obtain an activation key and directions. Once the SIS Parent Account registration process is completed, full access to SIS Parent Account login is restricted to only the parents with students in the current school year. It may appear that the account is disabled, however access to the Online Student Transfer Application is allowed.

Conditions of a Student Transfer

If a student transfer application is approved, the following conditions apply:

  • The student may not be eligible to participate for one year in secondary school interscholastic athletics. To learn more about eligibility, visit Virginia High School League.
  • The transfer may be revoked if the reason for the transfer no longer exists, if the student does not attend school regularly, if the student does not make academic progress, or if the student violates the code of conduct, including Student Rights and Responsibilities.
  • The parent will provide transportation for the student to the non-base school.
  • A non-refundable $100 application processing fee is required, unless a waiver is granted.
  • The transfer is approved for one year only, and an application must be resubmitted annually.
  • All student transfer requests are discretionary and are subject to approval by FCPS. 

Questions?

Contact your school's registrar/student information assistant or email the FCPS student transfer specialist at StudentTransfer@fcps.edu.

Student Transfer Frequently Asked Questions (FAQs)