Coronavirus (COVID-19) Vaccination Information for FCPS Staff

By Office of Communications and Community Outreach
January 15, 2021

The Virginia Department of Health (VDH) and Fairfax County Health Department (FCHD) have provided guidance for vaccine distribution. Groups will get the vaccine first based on their higher risks for COVID-19. The first vaccines are going to healthcare workers and residents of long-term care facilities. The next priority group, Phase 1b, includes school employees. Read January 13 letter from Dr. Brabrand to Staff

While the vaccine will help keep you from getting sick from COVID-19, scientists are not yet sure if a person who has been vaccinated can still give the virus to other people. That means it is important for everyone to get vaccinated and to continue wearing masks and following physical distancing recommendations.

Safety

The vaccines were tested in large studies to include tens of thousands of people to make sure they met safety standards and protect people of different ages, races, and ethnicities. The study results showed that the vaccines’ benefits outweighed possible risks and provide protection from COVID-19. Complete information on the vaccine is available.  

Return to School

We are extremely excited about the availability of the vaccine.  We know that there continues to be a need to implement the five (5) key mitigation strategies with fidelity to foster a safe environment as herd immunity will not be obtained until the majority of the larger community, beyond FCPS, has received the vaccine. We also understand that while educators in Group 1B of the state vaccination plan can access the vaccine, some educators, including those in FCPS, may not wish to access the vaccine at this time. Many of our students (those under 16) are not able to take the vaccines currently available. As a result, support for in-person activities is not directly coupled with the vaccine. The next Return to School meeting is scheduled for February 2. 

FCPS will not release records of staff vaccinations.  FCPS is encouraging employees to receive the vaccination. 

Leave of Absence 

  • Leaves of Absence(LOA) -When a request to return early from an approved LOA is submitted, principals/program managers will work with Human Resources to determine if your request can be accommodated.

Americans with Disabilities Act (ADA) 

  • For employees with an Americans with Disabilities Act (ADA) accommodation who choose to receive the vaccine and plan to return to the physical work site, please contact EERADA@fcps.edu.

Cost

The vaccine will be offered to all at no cost. You will not have any out-of-pocket costs.

Eligibility 

The COVID-19 vaccine will be available to ALL FCPS employees as a part of the 1b group of other essential workers.  FCPS employees will need to bring their FCPS photo ID badge and a copy of a recent pay advice notice.  Employees who don't have access to their FCPS ID badge can bring a government issued photo ID (driver's license) and a copy of a recent pay advice notice.  Unpaid staff (student teachers and certain Fairfax City Schools employees) will receive a verification letter through their work email account from FCPS Department of Human Resources.   The vaccines are being offered to all FCPS employees, regardless of your place of residence.

Employees are not required to receive the vaccine.

 

3 Steps to Your Vaccine

  1. Find out when you should get your vaccine. (Check below under Schedule of Appointments by Week to see when your group is listed.) If your designated week is full, move to your make up week
  2. Schedule your appointment. (Check below under Making Your Appointment for details.)
  3. Get your vaccine. (Check below under Getting Your Vaccine for details.)

Schedule of Appointments by Week

January 16 – 22, 2021

  • Bus Drivers and Bus Assistants
  • Custodial Staff
  • Food and Nutrition Service (FNS) Staff
  • School-Based Clerical Staff
  • Groups 1 - 4 and Pilot School Staff (Groups 1 - 4 include Specialized high school career preparatory programs, Preschool Autism Classrooms (PAC) 
    Early Childhood Class-based (ECCB), Elementary Comprehensive Services Sites (CSS), Key Center, Kilmer Center, Students with Limited or Interrupted Formal Education (SLIFE), Recently-Arrived English Learners (ELs) in Grades 3-12, Enhanced Autism Classrooms (EAC), including students accessing the general education curriculum, Intellectual Disabilities (ID) K-12 Classrooms, Intellectual Disabilities Severe (IDS) K-12 Classrooms, Students receiving Noncategorical Elementary (NCE) services who are instructed with the adapted curriculum in a special education classroom, Burke School (Elementary Program only))
    • Administrators
    • Teachers
    • Support Staff
    • Active Hourly Staff (e.g. monitors)
  • Winter and Fall Sports’ Coaches (including Directors of Student Activities and trainers)

January 23 – 29, 2021

  • Groups 5-6 Staff (Group 5-6 include Early Head Start (infants and toddlers), PreK (three and four year olds), Kindergarten, Intensive Support Needs (students instructed w/ modified curriculum for at least 50% of their core courses and instructed in special education settings 50% or more of their instructional day), Specialized Center-based Programs - Special Education Vision Program at Robinson, Deaf/Hard-of-Hearing (DHH) Programs at Canterbury Woods ES, Frost MS and Woodson HS - students with 50% or more of core content areas in Special Education settings, Grades 1-2
    Specialized Career Centers - Special Education at Davis Center and Pulley Center w/ target learner profile)
    • Administrators
    • Teachers
    • Support Staff
    • Active Hourly Staff (e.g. monitors)
  • Staff from Week 1 who were unable to schedule a vaccination or who need a makeup appointment

January 30 – February 5, 2021

  • Group 7-8 Staff (Group 7-8 include Grades 3-6, Secondary Public Day Programs—Special Education at Burke MS, Cedar Lane, and Quander Road
    Davis Center and Pulley Center (students w/ target learner profile), Middle and High School students in Grades 7-12, Grade 6 at Middle School students at Holmes, Poe, and Glasgow, Middle and High School students at Davis Center and Pulley Career Centers 
    • Administrators
    • Teachers
    • Support Staff
    • Active Hourly Staff (e.g. monitors)
  • Substitutes
  • Central Office Staff
  • School Board Members
  • Spring Sports’ Coaches
  • Staff from Weeks 2 & 3 who were unable to schedule a vaccination or who need a makeup appointment

 

February 6 – 12, 2021

Staff from Weeks 1, 2 & 3 who were unable to schedule a vaccination or who need a makeup appointment

Schedule Your Appointment

Register for your vaccine through the INOVA portal. Select a date based on your assigned group then choose a time that is convenient.

Making Your Appointment

Instructions on location, parking, and other details will be provided when you register for your appointment.

Inova’s online appointment tool will ask individuals to provide health insurance coverage information.  Please follow the prompts and supply available information.  There will be no out-of-pocket charge to employees; any administrative fees will be covered by FCPS.

Vaccinations will be provided by Inova Health staff on site at the Inova Center for Personalized Health, 8100 Innovation Park Drive, Fairfax, 22031. Once you have determined the week that is assigned to your group, make your appointment onlineComplete the vaccine consent form.

Getting Your Vaccine

What to Bring

  • FCPS ID Badge (or recent pay advice)
  • Government issued photo ID (Driver's license)
  • Consent Form

Face coverings are required and social distancing and PPE guidelines will be in place throughout the site. Medical staff will be on site. At your first appointment, you will be able to  schedule your second vaccine.

Town Hall

The video of the Vaccine Town Hall which was held on January 14 is available.  Dr. Ben Schwartz, Director of Epidemiology & Population Health at the Fairfax County Health Department, Dr. Lisa Williams, Chief Equity Officer, Sean McDonald, Interim Assistant Superintendent for Human Resources, and Dr. Scott Brabrand, Superintendent presented the latest information and answered questions.  

What to Expect When It's Your Turn to Get Vaccinated

The first doses of COVID-19 vaccine began rolling out in Fairfax County. Find out what to expect when it's your turn.

After Your Vaccine

You will be monitored for 15 minutes and can resume normal daily activities including driving.  During this time period, the second shot of the vaccine will  be scheduled.  While the vaccine will help keep you from getting sick from COVID-19, scientists are not yet sure if a person who has been vaccinated can still give the virus to other people. That means it is important for everyone to get vaccinated and to continue wearing masks and following physical distancing recommendations.

When you get vaccinated for COVID-19, you will be provided a card that contains the name of the vaccine manufacturer, the vaccine lot number, the date and the location of where you were immunized.

Remember to sign up for v-safe, where you can use your smartphone to tell CDC about any side effects after getting the COVID-19 vaccine. You’ll also get reminders from v-safe about if you need a second vaccine dose.

It typically takes a few weeks for the body to build immunity (protection against the virus that causes COVID-19) after vaccination. Please reference information found on the Virginia Department of Health's website.

Who to Call

For general vaccine information,  contact the Fairfax County Health Department call center at 703-267-3511.

COVID-19 Vaccine Questions and Answers

The Fairfax County Health Department has the latest information on the COVID-19 vaccines.

Stop the Spread

Find out more about how to reduce the spread of the COVID-19 virus.
Find out more.

COVID-19 Health Metrics

View the latest data on cases in Fairfax County and FCPS.
See details.

Virginia Department of Health (VDH) FAQs

Find out more from the VDH

Centers for Disease Control (CDC) FAQs

Find out more from the CDC.