Distance Learning Plan - Roles and Responsibilities

Find out the roles and responsibilities for those involved in distance learning.

Roles and Responsibilities During Distance Learning

Distance learning requires the active contributions of many partners. Key roles and responsibilities for school personnel, caregivers, and students are highlighted below.

FCPS Personnel Roles and Responsibilities



Leadership Team

Reach decisions on key aspects of distance learning implementation.

Provide ongoing updates to stakeholder groups.

Central Office Personnel

Support school-based technology specialists (SBTS) and teachers in the implementation of the DLP.

Provide models of distance learning units/lessons.

Curate resources to support teacher planning.

Create learning packets and videos.

Manage learning packet printing and distribution.

Support collaborative team meetings. 


Continue to ensure clear communication is flowing to staff and families.


School Based Technology Specialists

Provide support for teachers in the planning and posting of online learning in FCPS 24-7 Blackboard and G Suite.

Provide troubleshooting support for teachers in using Blackboard and G Suite for Education for instruction.

Establish and communicate a process for coaching and consulting with teachers virtually. Individual and CT support should both be considered.

Collect information around possible areas of need and provide virtual PD to teachers to support their learning (i.e., a group of teachers struggling with managing a discussion board or creating assignments in Blackboard.)

Liaison between teachers and ITI educational specialists for help with curriculum specific digital basal resources.


Teachers (including special education and ESOL)

Strive to build a sense of community and connectedness among students. 

Create self-directed online learning opportunities that are accessible for students that will help them continue to learn during this crisis.

Create and communicate office hours to students, caregivers, and administrators.

Provide students with feedback and support as needed (i.e., students who are chronically absent from distance learning).

Understand roles of school personnel within each level of instructional programming for students with disabilities.


Special Education Case Manager and ESOL Teachers

Communicate with students/families.

Communicate with teacher partners (co-teachers) to provide support in scaffolding lessons.

Related Service Providers

Connect with individual students and families on caseload to support learning.


Other Resource Teachers/ Coaches

Support teachers in selecting most salient content for distance learning.

Support teachers in designing learning activities that meet the needs of all learners in a distance learning environment.

When necessary, design and deliver distance learning lessons and consultation for students.

Support development and delivery of formative assessments that target grade level essential standards.



Collaborate with colleagues to find and develop resources for high-quality distance learning experiences, reading, and research.

Be available to support teachers and students as needed

Career Center Specialists (CCS)

Provide services and support as appropriate to students and caregivers via email and/or video conference.

Monitor calendar for upcoming events and deadlines to generate appropriate communication. 

Proactively inform program sponsors of the school closing and support student needs postsecondary preparation during closure (e.g., college applications, financial aid and scholarships, job fairs, guest speakers).

School Counselors/ School Health Aides/ School Social Workers/ School Psychologists

Provide services and support as appropriate to students and caregivers via email and/or video conference.

Update email and phone out-of-office messages directing students and families to appropriate emergency mental health services.

Aid teachers in contacting students/caregivers when needed.

Assist with the school’s established attendance procedure and help with reaching out to students who are not engaged in distance learning.

Parent Liaisons/ Other Staff

Continue to ensure caregivers are aware of resources and can access FCPS 24-7 Blackboard.

Support caregiver questions using current models of communication, such as email/text distribution lists, phone calls, and apps.


Student Roles and Responsibilities 

  • Establish daily routines for learning.
  • Identify a space in home where you can learn and study comfortably.
  • Regularly check FCPS 24-7 Blackboard for announcements and feedback from your teachers.
  • Complete assignments with integrity and academic honesty.
  • Do your best to meet due dates.
  • Communicate with your school counselor, teacher, and caregivers if you lack the resources to engage in distance learning and/or if you are feeling overwhelmed.
  • Be a good digital citizen.


Caregiver Roles and Responsibilities

  • Establish routines and expectations.
  • Identify a space in home where student(s) can learn comfortably.
  • Monitor communication from teachers.
  • Begin and end each day with a check in; be mindful of stress or worry.
  • Encourage physical activity and exercise.
  • Support digital citizenship skills.


Where to Go with Questions

As we engage in distance learning, students and caregivers will have questions and issues that arise that they have not experienced before. The table below provides some of the most common types of issues or questions that may be anticipated and indicates who to contact for help. Email is the best way to reach staff during distance learning. Additional distance learning information is available for caregivers and families at the Learning at Home: Support for Families webpage



Specific course, assignment, or learning resource


Supports or accommodations for students with disabilities

Special education case manager or 504 School Based Coordinator

Supports of accommodations for English Learners

ESOL teacher

Problem with an FCPS-issued laptop

Teacher (to determine if a support ticket is necessary and to enter one on the student’s behalf)

Technology related problem or issue

School-based technology specialist (SBTS)

Personal, academic, or social emotional concern

School counselor, school psychologist, or school social worker

Other issues related to distance learning

Principal or assistant principal

Other concerns or questions

Office of the Family and Support Ombudsman (ombudsman@fcps.edu


Coronavirus Update - Distance Learning Plan

Return to the Coronavirus Update - Distance Learning Plan

Distance Learning Plan - Complete Information

Return to the Distance Learning Plan - Complete Information