Payroll Management

The Office of Payroll Management processes payroll for all employees.

PAY SCHEDULE CHANGE

If you are currently paid September-June here’s what to expect for School Year 2018-19:

PAY SCHEDULE MATRIS - Less-Than-12-Month Monthly Paid Employees
Work Schedule
SY17-18
Number of Payments
SY17-18
Schedule of Payments
SY18-19
Number of Payments
SY18-19
Schedule of Payments
180-day Unified-Scale Personnel NO CHANGE TO PAY SCHEDULE 10 September - June
185-day CIS-Scale Personel 10 September - June 11 August - June
187-day Unified-Scale Personnel 10 September - June 11 August - June
190-day CIS-and Unified-Scale Personnel 10 September - June 11 August - June
193-day CIS-and Unified-Scale Personnel 10 September - June 11 August - June
194-day Teacher-and Unified-Scale Personnel 10 September - June 11 August - June
198-day Teacher-Scale Personnel 10 September - June 11 August - June
199-day Unified-Scale Personnel 10 September - June 11 August - June
203-day Teacher-Scale Personnel 10 September - June 11 August - June
208-day Teacher-Scale Personnel 10 September - June 11 August - June

In school year 2018-2019 you will instead receive pay from August-June.

Your August check will not have deductions except for taxes, voluntary 403(b) or 457 contributions and involuntary deductions. Therefore, your August check is not a true reflection of your checks for September-June.

From your September check (paid on Sept 28th) your deductions for retirement, health, dental, flexible spending, dues, optional life insurance and LTD will resume.

Please use paycheck modeling to determine your September-June net pay.

For pay examples and charts, please see our Payroll Management intranet page: http://fcpsnet.fcps.edu/fs/payroll/new.shtml

Please remember that the pay schedule change will impact your summer savings

Setting aside 8.33 percent of net pay monthly will yield nearly the same amount of funds in July as you receive throughout the year.

If you are currently paid August-June here’s what to expect for School Year 2018-19:

PAY SCHEDULE MATRIS - Less-Than-12-Month Monthly Paid Employees
Work Schedule
SY17-18
Number of Payments
SY17-18
Schedule of Payments
SY18-19
Number of Payments
SY18-19
Schedule of Payments
209-day Unified-Scale Personnel NO CHANGE TO PAY SCHEDULE 11 August - June
214-day Unified-Scale Personnel 11 August - June 12 July - June
218-day Teacher-and CIS-Scale Personnel 11 August - June 12 July - June
218-day Preschool Autism Classroom Personnel 11 August - June 12 July - June
219-day Unified-Scale Personnel 11 August - June 12 July - June

In school year 2018-2019 you will instead receive pay from July-June.

Your July check will not have deductions except for taxes, voluntary 403(b) or 457 contributions and involuntary deductions. Your August check will not have deductions except for taxes, retirement deductions and involuntary deductions. Therefore, your July and August check is not a true reflection of your checks for September-June.

From your September check (paid on Sept 28th) your deductions for health, dental, flexible spending, dues, optional life insurance and LTD will resume.

Please use paycheck modeling to determine your September-June net pay.

For pay examples and charts, please see our Payroll Management intranet page: http://fcpsnet.fcps.edu/fs/payroll/new.shtml

What will not change:

Leave Accruals

Monthly-paid employees who work less-than-12-months will continue to earn at a rate of 0.0632 times the eligible hours worked each month.

Summer School

Summer school payments will continue to be paid ½ in July and ½ in August.

Please remember this change has no impact on Biweekly employees

New Federal Income Tax Withholding Changes

The IRS has published the new federal income tax withholding tables and FCPS will implement the changes with the biweekly pay date of February 16, 2018 and the monthly pay date of February 28, 2018.

The tax plan was designed to put money back into the pockets of the American wage earner, therefore, you may see a higher net pay with less withheld for federal income tax withholding than on past paychecks. The information widely available in the mainstream news media warns that this may or may not prepare you for the tax filing season in the spring of 2019 for the 2018 tax year. The Payroll office is not permitted to provide tax advice, therefore, please consult your tax professional for how this new law impacts your situation.

You can see what the new tax law impact will be to your paycheck here using our updated paycheck modeling tool.

If you would like to change your federal withholdings at this time, please be advised that the IRS has announced that its 2018 W4 form will be delayed. They have authorized the continued use of the 2017 form W4.

If you would like to adjust your federal income tax withholdings, please continue to access UConnect, to make changes online.

Please remember this change is to the federal income withholdings only.


Monthly Pay

Monthly-paid employees are paid "current month" for regular duties and pay day is the last business day of the month.   Please be aware that the last business day of the month may not be the same as the last school day in the month. The only exception to this schedule is in December when the payday is the last school day prior to the winter holiday.   You are not required to fill out timesheets to record your regular work hours, only for your leave taken.

You are paid gross wages in equal amounts over the length of their contract/work year.

Your Pay—Effective July 1, 2018 for Pre-labor Day School Start Years:

Monthly paid employees are paid gross wages in equal amounts as described below:

  • Employees who work 180 contract days –NO CHANGE
    • Paid September through June in equal installments of 1/10th of contracted salary.
    • All benefits (including health/dental insurance, retirement, life insurance, etc.) taken over 10 months (September to June).
  • Employees who work 185-208 contract days
    • Paid August through June in equal installments of 1/11th of contracted salary.
    • Voluntary 403(b) or 457 tax deferred arrangements taken from all eligible pay in August.
    • All benefits (including health/dental, retirement, life insurance, etc.) taken over 10 months (September to June).
  • Employees who work 209 contract days—NO CHANGE
    • Paid from August through June in equal installments of 1/11th of contracted salary.
    • Voluntary 403(b) or 457 tax deferred arrangements taken from all eligible pay in August.
    • Retirement and  life insurance deductions will be taken from all eligible pay in August.
    • All other benefits (including health/dental insurance, etc.) taken over 10 months (September to June).
  • Employees who work 214-219 contract days
    • Paid July through June in equal installments of 1/12th of contracted salary.
    • Voluntary 403(b) or 457 tax deferred arrangements taken from all eligible pay in July and August.
    • Retirement and  life insurance deductions will be taken from all eligible pay in August.
    • All other benefits (including health/dental insurance, etc.) taken over 10 months (September to June).
  • Employee who work 260 contract days
    • Paid from July through June in equal installments of 1/12th of contracted salary.
    • Retirement, life insurance deductions, voluntary 403(b) and 457 tax deferred arrangements taken from all eligible pay July and August.
    • All other benefits (including health/dental insurance, etc.) taken over 10 months (September to June).

Retirement deductions and contributions to tax deferred accounts are taken from all eligible pay, including July and August.

Extra Work

Pay for any additional duty positions/jobs such as curriculum development, test proctoring, etc. are paid one month in arrears and in a separate payment. For example, if you worked additional duties during the month of September, your time must be entered in MyTime by October 1 to receive  your pay on the last business day in October.

Monthly paid employees must enter time in MyTime for additional duty positions/jobs in order to receive pay for such work.

Leave Taken

All leave taken must be entered in MyTime by the designated deadlines and will be processed one month in arrears. For example, leave taken in September will be processed in October.

Biweekly Pay

Biweekly paid employees are paid on a biweekly basis every other Friday, two weeks in arrears. Each work week begins on a Saturday and ends the following Friday; two work weeks comprise each biweekly pay period. For example, a two week pay period beginning on Saturday the 1st and ending on Friday the 14th, is paid on Friday the 28th.

Pay for biweekly employees reflects the hourly rate multiplied by the number of compensable hours during the pay period.  Retirement deductions are taken from all regular pay.  For all other deductions:

  • 10 month biweekly paid employees have their benefits and other deductions taken over 20 pay periods.
  • 11 month biweekly paid employees have their benefits and other deductions taken over 20 pay periods.
  • 12 month biweekly paid employees have their benefits and other deductions taken over 20 pay periods.

Extra Work

Pay for any additional duty positions/jobs such as hourly clerical, community use, etc. is also paid two weeks in arrears, on the same pay dates as regular pay, and in a separate payment. For example, additional duties worked during a two week pay period beginning on Saturday the 1st and ending on Friday the 14th, is paid on Friday the 28th.

Pay Advices

All employees receive their pay advices electronically via their FCPS email account three days prior to payday.

Paycheck Modeling

Paycheck Modeling is available on UConnect.  You can model the impact of additional deductions, a change in your tax status or an increase in pay by using the Paycheck Modeling tool.

You will need to have a current pay stub handy to complete the requested information. If you do not have a pay stub, you may obtain one through UConnect.

Please see the current versions of R5610, Pay of Personnel; N5620, Pay Schedules; R4813, Annual Leave; R4819 Sick Leave.

The Office of Business Services works conjointly with the Office of Payroll Management and provides additional resources.