Transcript and Records Information

Transcripts are the school records that document a student’s attendance over multiple years along with the classes taken and grades earned during each school year.  In Fairfax County Public Schools (FCPS) the school records move up the grade levels along with the students.
A request for a student's transcript (or other school records) requires a signed release from the parent or legal guardian (if the student is under 18 years of age), or from the student if he or she is 18 years of age or older. 
Where to Make Your Request for Records:
As of June, 2013

  • If the student currently attends an FCPS school or last attended an FCPS school in the school years of 2008-09, 2009-10, 2010-11, 2011-12, or 2012-13 then submit your request to the LAST school attended. Directory of FCPS schools
    • If a student attended an FCPS elementary school and progressed to an FCPS middle school, the remaining elementary records are at the middle school.
    • If a student attended an FCPS middle school and progressed to an FCPS high school, the remaining records are at the high school.
  • If the student last attended an FCPS school in the 2007-08 school year or an earlier school year, make your request to
    FCPS, Records Center, Attention Registrar
    3701 Franconia Road
    Alexandria, VA 22310
    Walk-in service is also available at this address Monday through Friday from 8:00 a.m. to 4:30 p.m. You may call 703 329-7666 for more information.

How to Request Records:
You may use the form found at http://www.fcps.edu/it/forms/it9.pdf or write your own request.  All requests must include the following information:

  • Student's full name (as it was when attending school).
  • Student's date of birth.
  • Name of the last FCPS school attended.
  • Month and year the student last attended an FCPS school.
  • Whether the student graduated or withdrew.
  • The records being requested (high school transcript, middle school transcript, immunization records…)
  • The reason the transcript is being requested (i.e., education, employment, identification, etc.).
  • Full address(es) of where to send the copies.
  • The signature of either the parent (legal guardian) or the student depending on the student’s age. When submitting via mail, include a copy of your driver's license (or other government issued ID) to establish your identity.

Submit your request via mail (or in person) to the appropriate location along with payment and proof of identity. The cost for each request is $5.00 for the first six pages copied. Please make checks or money orders payable to FCPS. Credit cards are not accepted. 
You may obtain FCPS elementary, middle, and high school transcripts at the same time with the same request (provided the student attended all three levels at FCPS).  This can save you money and perhaps avoid another trip to obtain records.

How to Request A Replacement Diploma:
You may request a replacement diploma rather than a transcript if that is your preference. The replacement diploma process will take at least 45 days and the cost is $35.00. Be aware that a replacement diploma is not a copy; it is a reprint and will be marked "Replacement". The replacement will be the current diploma layout with the prior year of graduation documented.

To request a replacement diploma, open the Replacement Diploma form, IS-157, and follow the instructions.

Transcript Request Forms

Former Student Records Request Form
(IT-9)

Investigator/Records Request Form (IT-10)

Replacement Diploma Form (IS-157)

Additional Information

Alumni Information

Call 703-329-7741 or
send an e-mail to FCPS transcripts.

Webpage Curator

Nancy Tyler
netyler@fcps.edu

Last Updated

September 10, 2013