Leaves Provided by FCPS

Sick Leave

Employees assigned a specific number of contract/work days accrue sick leave. You may use sick leave for personal illness or injury and for the care of immediate family members as defined by FCPS.

  • Monthly paid employees that work 12 months per year earn at a rate of .0538 times the eligible hours worked each month. This would be approximately 14 days per year for employees that work an entire 12 months of the year.
  • Monthly-paid employees who work less-than-12-months earn at a rate of .0632 times the eligible hours worked each month.  This would be approximately 12 days per year for employees that work 10 months of the year.
  • Biweekly paid employees earn at a rate of .0538 times the eligible hours worked in the two-week work period.

If you are transferring from another public school division in Virginia, you may request to have up to 60 work days of accumulated sick leave transferred to FCPS. This request must be in writing to the Office of Payroll Management and must be submitted within the 12-month period after separation from the previous school district.

Personal Leave

FCPS allows less-than-twelve-month employees, instructional staff, and all other employees who work fewer than twelve months each year to use up to five days of sick leave as personal leave. Personal leave not used in one contract/work year is carried over to the next contract/work year as sick leave only.

Annual Leave

Employees who work a full twelve-month schedule accrue annual leave beginning with thirteen days per year in the first year of service, reaching a maximum of twenty-six days per year after the thirteenth year of service. For each year of service between the first year and the thirteenth year, one additional day of leave is added. For example, in the second year, an employee would accrue fourteen days of annual leave.

During your first ten continuous years of twelve-month employment, employees may accumulate up to a maximum of thirty days of annual leave. Beginning in year eleven of continuous twelve-month employment, employees can accumulate up to a maximum of forty days of annual leave. At the beginning of each new fiscal year on July 1, unused annual leave in excess of the limits is converted into sick leave.

Leaves of Absence

FCPS provides two types of leaves of absence (LOA) to help employees meet their personal and professional needs: designated and non-designated.

A designated LOA is provided for specific purposes, and documentation supporting the LOA is required. An employee need not have worked for FCPS for a specified time period prior to requesting this type of leave. An employee may request a designated leave of absence for any of the following reasons: child care, illness, hardship, military active duty, and student teaching, internships, or professional certifications for employees who are obtaining their initial teacher licensures, licenses in a critical field, or professional certifications for non-teaching employees.

A non-designated leave of absence is available to employees after five continuous years of working for FCPS. Multiple non-designated leaves of absence may be taken during a career with FCPS. Eligibility for each successive leave of absence requires five years of active service from the date of returning to active employment from any prior designated or non-designated leave.

For school-based educational employees, teachers, instructional assistants, and other less-than-12-month employees, a leave of absence is generally granted for a school year or for the remainder of a school year. A request for an LOA for the next school year must be submitted by March 1. For any other employee, the duration of the leave of absence may be less than a year, and the LOA request must be submitted at least 30 days in advance, if possible.

For additional information or assistance on the types of leaves available, eligibility, and the application process, please contact the HR Helpline at http://hrconnection.fcps.edu or 571-423-3000.

Family and Medical Leave Act (FMLA)

If employees have been actively employed with FCPS for the previous 12 months, they may be eligible for leave under the Family and Medical Leave Act (FMLA). The entitlement is for 12 weeks of leave during a 12-month period for serious personal illness, the birth or adoption of a child, or placement of a foster child, or the care of a sick spouse, child, or parent.

For additional information or assistance please contact the HR Helpline at http://hrconnection.fcps.edu or 571-423-3000.


The list below contains the standard holidays recognized by FCPS. All holidays can be viewed on the Calendars page

  • New Year’s Day
  • Martin Luther King, Jr.’s birthday
  • George Washington’s birthday
  • Spring break (except 12-month employees)
  • Memorial Day
  • Independence Day
  • Labor Day
  • Columbus Day
  • Thanksgiving Day
  • Friday after Thanksgiving Day
  • Winter break (one paid holiday normally assigned during winter break)
  • Christmas Eve
  • Christmas Day
  • Inauguration Day (every fourth year)

Generally, holidays are observed on the day designated as the federal holiday. If a holiday falls on a Saturday, it usually is observed on the Friday before the actual holiday. If a holiday falls on a Sunday, it usually is observed the Monday after the actual holiday. Noneducational staff members are paid for these holidays.

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Last Updated

January 6, 2016