Frequently Asked Questions

How do I reserve space at my local school?

Can I have the same meeting space each month?

What are the fees associated with room/space reservations?

What days and hours are rooms available for use?

What type of activities or situations could cancel my reservation?

Can anyone make a reservation for use of FCPS facilities?

Are spaces in the Gatehouse building available for the public?

Question: How do I reserve space at my local school?

Answer: Complete the building use form (ADM-20) that is accessible on the Office of Community Use web page: http://www.fcps.edu/DIT/forms/adm20.pdf. The completed form is sent to the local school for processing. If charges apply, the Office of Community Use will generate an invoice that will be sent to the user.

Question: Can I have the same meeting space each month?

Answer: In most cases the answer is yes; however, this is dependent on whether school activities may preclude any community use occurring in the building. The school that you request space from should be able to tell you if they can provide the same space month after month.

Question: What are the fees associated with room/space reservations?

Answer: A majority of our building users are non-profit that are holding meetings such as scout groups, homeowner associations, and local civic groups. If a non-profit is holding an activity where fees are charged to participants, then rental fees would apply. Personnel fees apply when the use occurs during times that our custodial staff is not on duty such as the weekends. When custodial overtime applies, then fees will be incurred. The fee schedule is available in Notice 8420.

Question: What days and hours are rooms available for use?

Answer: Per Regulation 8420, the use of school facilities shall be restricted to the days and hours listed below.

Lighted athletic fields in close proximity to residential areas may be closed earlier than the times listed above. Under no circumstances are users permitted to stay overnight in school facilities.

Question: What type of activities or situations could cancel my reservation?

Answer: Inclement weather is probably the biggest reason that your use would be cancelled. If inclement weather closes facilities on one day and causes a school event to be moved to a “snow date”, then your use may be cancelled. This occurrence rarely happens.

Question: Can anyone make a reservation for use of FCPS facilities?

Answer: Non-profit organizations, as well as for-profit organizations meeting specific criteria, are allowed to use FCPS facilities. Whether organizations are charged rental or use fees is based on specific criteria that is outlined in FCPS Regulation 8420, Attachment B.

Question: Are spaces in the Gatehouse building available for the public?

Answer: The Gatehouse Administration Center is available for community use. However, due to the unique nature and size of the facility, there are restrictions regarding use. The Property Management office at the Gatehouse Administration Center manages the scheduling of space in the building and can assist you in planning your event. Please contact Property Management for details at 571-423-1590.