Pay Stub Questions

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What does ACH Distributions mean?
ACH stands for Automatic Clearing House. An Automatic Clearing House handles the electronic transfer of your paycheck into the banks or other financial institutions you have selected for direct deposit.

I am a bi-weekly employee. How is overtime reflected on my pay stub?
You can calculate your total overtime pay by adding the amount shown in the overbase field plus the amount shown in the overtime field. The total of the overbase field plus the overtime field is your total overtime pay.

I am a bi-weekly employee. I usually work 35 hours per week but this week I worked two additional hours, or 37 hours total. Why wasn't I paid overtime?
As a bi-weekly employee, you do not receive overtime pay until the total number of hours you worked during the week exceeds 40.

For example, if you normally work 35 hours per week but have worked an additional 2 hours in a given week, then you have worked a total of 37 hours. Because the total number of hours worked is still less than 40, you are paid your regular hourly rate for the additional 2 hours worked.

If you normally work 35 hours per week but have worked an additional 6 hours in a given week, then you are paid your regular hourly rate for the first 5 additional hours worked. You are then paid at the overtime rate for the last hour that you worked, since this hour put you over the 40 hour limit, assuming no leave was taken.

What does FICA-O and FICA-M mean on my paycheck?
FICA-O and FICA-M are Social Security tax. FICO-O stands for FICA Old Age Survivors Benefit, and FICA-M stands for FICA Medicare.

I am a monthly employee. Why isn't my pay equal to the number of hours worked multiplied by my "hourly rate?"
The number of hours on your pay stub is used to calculate your sick leave and is not in any way used to calculate pay for monthly employees.

As a monthly employee, you are paid a salary and are not paid on an hourly basis. As a result, you do not have an hourly rate. Instead your salary is divided and paid to you in equal parts based on the length of your contract.

I have elected not to receive Summer Pay but in the "Tax-Inc, Post-Tax, and Summer Fund" field of my paycheck it looks like money is being taken out. Why?
Even if you do not have money deducted for Summer Fund pay, you may have other deductions, which are reflected, in this field. This section of your paycheck reflects both money deducted for summer funds and money deducted for charitable contributions, taxable income added, dues, long-term care, and long-term disability.

My federal tax status is incorrect on my paycheck. How do I change it?
You can change your federal tax status by completing the Employee Withholding Allowance W-4 (pdf) form and sending it to:

Office of Payroll Management
8115 Gatehouse Road
Suite 2200
Falls Church, VA 22042

Can I get a copy of my past W-2s?
Yes. FCPS will provide you a copy of your W-2 for any of the past five years. In order to request a copy of your W-2, you must complete a Request for Reissue of W-2 (FS 73-66) (pdf). To request a copy of a W-2 that dates prior to five years ago, you will need to contact the Internal Revenue Service (IRS).