You will be sent your pay advice electronically in an email sent to your FCPS email address 3 days prior to payroll. The email will have a pdf attachment that is your actual pay advice. If you currently do not receive your pay advice electronically, you can opt in by filling out form FS73-11. All biweekly employees will continue to be phased into receiving their pay advice by email in the future.
Yes, your pay advice is safe. Your pay information is generated within the secure FCPS network and sent out over the same. General security best practice standard considers that E-mailing within a secure enterprise network (in other words, from one FCPS e-mail address to another FCPS e-mail address) is as secure as the US Mail. That information does not travel over the Internet to reach your FCPS email account.
No. Your SSN is not printed on your pay advice. While the bank routing number displays in full so that you can confirm your money went to the correct financial institution your account numbers are masked except for the last 4 digits.
If you want to print a paper copy for your file, you can do that. Open the pdf attachment and print as you normally would. If you wish to store the pay advice you can copy it to your home share drive or store it on your personal storage device (flash drive). The pay information available now on Uconnect will continue to be available.
Yes, you can delete the email and the attachment permanently by holding down the “shift” key while pressing the “delete” key.
Only you should see your email but please remember that your files and e-mail on the FCPS network are not private and may be accessed by personnel with legitimate business or educational need-to-know.
Your pay advice provides important information applicable to the pay period and is broken down into separate areas for easy reviewing:
You must first complete a Request for Stop Payment of Payroll Check (form FS73-54) and submit it to the Office of Payroll Management. Stop Payment requests will not be accepted until three (3) business days after the published pay date. It generally takes up to 5 business days for the bank to accept the Stop Payment and a replacement check to be generated. To avoid similar problems in the future, please complete a Direct Deposit Authorization Agreement (form FS73-12) and submit it to the Office of Payroll Management to have your pay directly deposited to a banking institution.
You may obtain prior pay period details online via UConnect . After logging on, select the Employee Tab at the top of the page, then select Pay, and then select Pay Checks. You may then select payment details from July 1999 to current.
FICA-O and FICA-M are Social Security taxes. FICA-O stands for FICA Old Age Survivors Benefit, and FICA-M stands for FICA Medicare.
The number of hours on your pay stub is used to calculate your sick leave accrual but is not used to calculate your monthly pay.
As a monthly employee, your annual salary is divided and paid to you in equal parts based on the length of your contract – 1/10th over 10 months (September through June), 1/11th over 11 months (August through June) or 1/12th over 12 months (July through June). If you are a less than 12 month employee and participate in the Summer Fund, your summer fund monies are paid out in the months that you are not receiving regular pay – July for 11 month employees, and July and August for 10 month employees.
You can calculate your total overtime pay by adding the amount shown on the overbase line plus the amount shown on the overtime line. The total of the overbase line plus the overtime line is your total overtime pay.
As a bi-weekly employee, you do not receive overtime pay until the total number of hours worked during the week exceeds 40 hours.
For example, if you normally work 35 hours per week but have worked an additional 2 hours in a given week, then you have worked a total of 37 hours. Because the total number of hours worked is still less than 40, you are paid your regular hourly rate for the additional 2 hours worked.
If you normally work 35 hours per week but have worked an additional 6 hours in a given week, then you are paid your regular hourly rate for the first 5 additional hours worked. You are then paid at the overtime rate for the last hour that you worked, since this hour put you over the 40 hour limit, assuming no leave was taken.
Melissa Russell, Director Melissa.Russell@fcps.edu
Anne Clark, Administrative Assistant Anne.Clark@fcps.edu
Questions? E-Mail Payroll.Help@fcps.edu
Gatehouse Administration Center
8115 Gatehouse Road, Suite 2200
Falls Church, VA 22042
September 16, 2013