What's New February 2016

2015 W-2 TAX FORM

Wage and Tax Statements for 2015 (IRS Form W-2) were mailed to each employee on January 22 to the address on file with the Office of Payroll Management, as of December 31, 2015.  If you did not update your address prior to the deadline, your W-2 will be returned to FCPS as undeliverable.  To avoid any additional delays in the delivery of your W-2, please change your address as soon as possible.  If an updated address is on file when the W-2 is returned to FCPS, it will be re-mailed by FCPS to the new address.  Please see W-2 reissue information below.


If you do not receive your W-2 by February 5, 2016, you may obtain a W-2 Reissue Request Form (FS73-66) on IT Forms page the Internet or by contacting the Office of Payroll Management (OPM) at 571-423-3500.  A reissued W-2 will be emailed to your FCPS email account.  Please allow five business days to process your request.  Reissue request forms may be faxed to OPM at 571-423-3527, emailed to payroll.help@fcps.edu or sent through the pony to Payroll Management, Gatehouse Administration Center, Suite 2200.  Reissues will be processed beginning February 8 on a first come, first served basis. 


The 2016 Affordable Care Act require employers to report the total cost of coverage (employee and employer paid amounts) for employer sponsored group health plans on the Form W-2 in box 12, code DD.  This reporting is for informational purposes only and will provide employees with information on the total cost of their health and dental care coverage.  Reporting the total cost of health care coverage on the Form W-2 does not mean that the coverage is taxable.

Also with the Affordable Care Act, you may receive one or more new forms this winter providing you with information about the health coverage you had or were offered in 2015.  Much like Form W-2 and Form 1099, which include information about the income you received, these new health care forms provide information that you may need when you file your individual income tax return.  Also like Forms W-2 and 1099, these new forms WILL be provided to the IRS by FCPS by the new deadline of March 31, 2016.  Individual taxpayers will generally not be affected by this and should file their returns as they normally would.


Wage and Tax Statements for 2015 (IRS Form W-2) will be mailed by January 31, 2016, to each employee at the address on file with the Office of Payroll Management as of December 31, 2015. 

The following information will help you interpret the W-2 when it arrives: 

The yearly gross earnings figure reported on your last 2015 pay advice does not appear on the W-2.  The form W-2 reports taxable wages, not gross earnings.  Federal taxable wages in Box 1 on the W-2 represent annual gross earnings from your December 2015, pay stub or pay advice (pay period 13 for biweekly employees), plus and minus the following:



Reported Where


The taxable portion of employee life insurance coverage in excess of $50,000

This amount, if any, is included in taxable wages in boxes 1, 3, 5, and 16, and is reported in box 12, code C


Retirement Contributions



403(b) Tax Deferred Contributions

Box 12, code E


457 Tax Deferred Contributions

Box 12, code G


Flexible Spending Account Contributions (dependent and health care)*

Dependent care contributions in Box 10


Health Insurance Premiums*



Dental Insurance Premiums*


* These items are also excluded from the Social Security and Medicare wages reported in boxes 3 and 5.


Payroll Links

Department of Human Resources Links

Access Your Personal Information


Contact Us:

Melissa Russell, Director Melissa.Russell@fcps.edu

Tori Escott, Administrative Assistant Tori.Escott@fcps.edu

Questions? E-Mail Payroll.Help@fcps.edu

Gatehouse Administration Center
8115 Gatehouse Road, Suite 2200
Falls Church, VA  22042

Webpage Curator

Melissa Russell

Last Updated

February 1, 2016