Direct Deposit

Am I required to have direct deposit of my pay?
How do I sign up for or change my direct deposit information?
How do I receive my pay advice?
How will I know when I’ve been paid and how much I’ve been paid?
Will you accept my Direct Deposit Authorization Agreement without a voided check attached?
Why did I receive an actual paycheck if I signed up for direct deposit?
Can I distribute my pay to more than one financial institution?
Can I distribute my pay to a tax deferred annuity or money market account?
Can I have direct deposit to an account other than my own?
How do I distribute my money to different Apple Federal Credit Union accounts such as checking, savings, loans and such?
Are the optional flat amount direct deposit distributions taken from my payments for additional duties/temporary hourly assignments?
Do all types of pay and reimbursements get direct deposited?

Am I required to have direct deposit of my pay?

Direct deposit is the fastest, most convenient and most secure way to receive your pay. All employees are required to have direct deposit of net pay as a condition of employment.
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How do I sign up for or change my direct deposit information?

You may sign up or change your direct deposit information by completing a new Direct Deposit Authorization Agreement (form FS 73-12). You may find this form on the Office of Payroll Forms page and submit it to the Office of Payroll Management. Please submit changes thirty days prior to when the change will be effective. If you are making a change because you are closing an old account, it is recommended that you wait until the first deposit has been made to the new account or financial institution prior to closing the old account.
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How do I receive my pay advice?

FCPS encourages the enrollment in the electronic pay advice program. Pay advices are attached as a pdf file to an email sent to the employees FCPS email address three days prior to pay day. Monthly paid employees as well as substitute teachers and substitute assistants are defaulted into the program. Biweekly employees are not defaulted into the program but may opt in. In future, all FCPS employees will receive their pay advices via email with a phased transition for biweekly employees. See form FS73-11, Electronic Pay Advice Election form for more information.
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How will I know when I’ve been paid and how much I’ve been paid?

You will receive a pay advice either electronically or via US Mail for each pay day that you are to receive pay. This pay advice is confirmation of the monies submitted to your financial institution(s) and provides detailed information such as gross and net pay, tax status and withholdings, leave balances, and Summer Fund balances. It is not confirmation that your financial institution has deposited the money into your account. You should confirm the deposit directly with your financial institution prior to making any transactions dependent on that deposit.
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Will you accept my Direct Deposit Authorization Agreement without a voided check attached?

Yes. However, by submitting the form without a voided check you are stating that the bank routing number and bank account number provided are accurate. You should confirm these with your financial institution prior to submitting the form to ensure that you have the correct information for direct deposit. Incorrect information may misdirect and/or delay receipt of your pay.
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Why did I receive an actual paycheck if I signed up for direct deposit?

Due to the timing of when your Direct Deposit Authorization Agreement is received, you may receive a check for one or two pay periods prior to the direct deposit becoming effective. If you receive a check for more than two pay periods after submitting a Direct Deposit Authorization Agreement, please call the Office of Payroll Management at 571-423-3533.
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Can I distribute my pay to more than one financial institution?

Yes, you may distribute your pay to as many as 3 different financial institutions. You may direct a flat amount to the Apple Federal Credit Union account, a flat amount to a second financial institution, and the remaining net pay to a third financial institution. Please note: Temporary/hourly employees are required participate in direct deposit of net pay but may not participate in optional flat amount direct deposits.
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Can I distribute my pay to a tax deferred annuity or money market account?

Any financial institution that accepts Automated Clearing House (ACH) transactions, and with which an employee has an account, can be used to for direct deposit
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Can I have direct deposit to an account other than my own?

FCPS requires that an employee be a named and authorized signer on all accounts used for direct deposit. For example, if an employee wants to deposit to an account for a college student, the employee must also be a named and authorized signer on the account. In addition, all accounts must be a depository account at a financial institution or credit union. Deposits are not made to non-financial institutions such as school accounts or lunch meal plans.
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How do I distribute my money to different Apple Federal Credit Union accounts such as checking, savings, loans and such?

You may elect to have either your net pay or a flat amount deposited to an Apple Federal Credit Union account, and then set up an automatic distribution plan directly with Apple Federal Credit Union to distribute your money to other Apple Federal Credit Union accounts.
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Are the optional flat amount direct deposit distributions taken from my payments for additional duties/temporary hourly assignments?

No. Payments for additional duties/temporary hourly assignments are deposited in full to your net pay account.
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Do all types of pay and reimbursements get direct deposited?

All pay processed through the Office of Payroll Management is direct deposited including wages, tuition reimbursements, and awards.
Travel reimbursements are made through a separate office (Office of Accounts Payable located on the fourth floor of the Gatehouse Administration Center I) but are also direct deposited. Please refer to Frequently Asked Questions - Direct Depositf for additional information on direct deposit of travel reimbursements.
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