Student Registration

2014-2015 GENERAL REGISTRATION REQUIREMENTS

revised: 03/14

View Immunization Requirements >

Printer friendly version of this document.

Translated versions available in: Arabic | Chinese | Farsi | Korean | Spanish | Urdu | Vietnamese

1. Proof of residency:

A deed, lease agreement, or resident manager’s letter is acceptable. Supporting documentation may be required. If the family is living in the residence of a friend or relative, the homeowner/leaseholder must provide a notarized affidavit accompanied by the lease or deed. An affidavit by the parent stating his/her residence and three official supporting documents to that effect are also required as evidence of non-temporary residence.

Parents must notify their child’s school when their home address changes and provide proof of their new residence. If families move out of Fairfax County, children are no longer eligible to attend Fairfax County Public Schools (FCPS) and will be withdrawn.

The student must be accompanied by the person with whom he/she lives, either a parent or a court-appointed guardian or legal custodian. The accompanying adult may be required to present photo identification.

Physical presence of the parent in the residence of the child is required for tuition-free enrollment in FCPS. A change in enrollment status may be necessary if a parent initially enrolls the student but leaves Fairfax County. Virginia law and FCPS School Board policies and regulations set criteria regarding the enrollment of children by nonparents. Having legal custody is only one of the requirements that must be met.

2. Proof of birth:

An original birth certificate is required for all students. If a birth certificate is not available, an affidavit with substantiating documentation is required.

The legal name of the student as shown on the original birth certificate will be entered in the student record. Changes to an original birth certificate must be supported by a court document.

3. Documentation of previous educational program:

School records and/or original transcripts are required of secondary students and recommended for elementary students. Recent periods of non-school attendance must be accounted for. If a translated document is submitted, the original document in the original language must also be supplied.

Schools will send all non-U.S. school transcripts to Student Registration for evaluation and translation when necessary.

4. Health Documentation: (See FCPS Regulation 2101):

PHYSICAL EXAMINATION:

A certificate (Commonwealth of Virginia School Entrance Health Form MCH-213) of physical examination (including required screenings) completed within the last 12 months prior to starting school by a licensed physician, licensed nurse practitioner, or licensed physician assistant acting under the supervision of a licensed physician is required for all students being admitted for the first time into kindergarten or elementary school. Transfer students entering elementary school must provide either a record of a physical examination completed prior to enrolling in the previous school or a record of a physical examination dated within the last 12 months.

Please refer to the Student Registration website for the most current immunization requirements as they are subject to change: http://www.fcps.edu/dss/osp/StudentRegistration/registration-requirements.shtml

< Back to General Registration Requirements

IMMUNIZATION REQUIREMENTS:

Note: Immunizations administered four or fewer days before the minimum interval or age will be counted as valid.
Official documentation including complete dates (month, day, year) of vaccine administration or a valid exemption is required for the following:

DTP, DTaP, Td, DT (diphtheria, tetanus, pertussis [whooping cough]): For students enrolling in kindergarten or new to school and under age 7 a minimum of four (4) doses required at least four (4) weeks apart with one (1) dose given on or after the fourth birthday and at least six (6) months after the 3rd dose.

A minimum of three (3) doses of adult Td is required for children seven (7) years of age or older who do not meet the requirements for tetanus or diphtheria. DT is required for students medically exempt from pertussis vaccine.

Tdap (tetanus, diphtheria, acellular pertussis [whooping cough]): As of July 2006, a booster dose of Tdap is required for all students entering 6th grade and new enrolling students grade 7-11.

OPV, IPV (polio): For students entering kindergarten or students new to school: a minimum of four (4) doses of polio vaccine with one (1) dose given on or after the fourth birthday. A fourth dose is not necessary, if the third dose was administered after the fourth birthday and at least 6 months after the second dose. For students starting vaccination at seven (7) years and older, a minimum of three (3) doses with at least four (4) weeks between the first and second dose and at least 6 months following the previous dose for 2nd – 3rd dose.

MMR (measles, mumps, rubella): One (1) dose on or after the first birthday with a second dose of measles and mumps or MMR prior to kindergarten entry. Dated report of serological confirmation of measles, mumps, or rubella is acceptable. A physician’s dated statement that mumps was diagnosed is acceptable.

HBV (hepatitis B): A complete series of three (3) doses of hepatitis B vaccine is required for all students. There should be at least four (4) weeks spacing between the first and second doses, eight (8) weeks spacing between the second and third doses, and sixteen (16) weeks spacing between the first and third doses.

The minimum age for the third dose must be twenty-four weeks.

FDA–Approved Exception: A two-dose schedule ONLY for adolescents 11-15 years of age AND ONLY when Merck brand (RECOMBIVAX HB) adult formulation hepatitis B vaccine is used. The two RECOMBIVAX HB adult doses must be separated by a minimum of four months. Dated report of serological confirmation of hepatitis B is acceptable.

Varicella (chicken pox): One (1) dose given on or after the first birthday for all students born on or after January 1, 1997. Effective March 3, 2010, a second dose of varicella is required for all new enrolling students before entering kindergarten and administered at least 3 months after the 1st dose. Dated report of serological confirmation of the disease or a dated statement from a physician of a medical history of the disease is acceptable.

HPV (human papillomavirus): Effective October 1, 2008, three (3) doses of properly spaced HPV for female students. The first dose is required for female students entering sixth grade. However, parents or guardians may opt out of immunizing their child for the HPV vaccine. HPV is the only immunization for which an opt out does not require a medical or religious exemption.

HIB (Haemophilus influenzae type B): One (1) to three (3) doses required based on child’s age, and only for students up to 60 months of age. Not required for kindergarten entry.

PCV (pneumococcal): Two (2) to four (4) doses, dependent on age at first dose for students less than 60 months of age.

TUBERCULOSIS SCREENING REQUIREMENTS:
For all students who have resided in a foreign country (with the exception of those countries listed on the current Exception List for Tuberculin Skin Test available at http://www.fcps.edu/dss/osp/StudentRegistration/ExceptionList.pdf during the last five (5) years for a consecutive period of five (5) or more months, one of the following is required:

  • Evidence of a negative tuberculin skin test (TST) or Quantiferon TB Gold blood test (QFT) and a negative symptom screen completed within 90 calendar days prior to registration, certified by a licensed physician or department of health.
  • Evidence of a normal (negative) chest X-ray taken within 90 calendar days prior to registration.
  • Documentation of a negative symptom screen and risk assessment from the health department or private physician for students who present written documentation of having completed treatment for latent tuberculosis infection or TB disease.

Note: Students may be conditionally enrolled in FCPS if they present a temporary medical waiver of a TST.

 

 

Quick Links:

Additional Information for Parents

Residency and Custody Information 

Health Services Information

Home Instruction

Office of English for Speakers of Other Languages (ESOL)

Locations

View Program Profile

Contact:

Joanne Chen, Coordinator
571-423-4440
Joanne.Chen@fcps.edu

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


 

Webpage Curator

Robin Sheare, Web Development Specialist
571-423-4484
rlsheare@fcps.edu

 

Last Updated

April 14, 2014