2013-2014 GENERAL REGISTRATION REQUIREMENTS
Printer friendly Adobe Acrobat PDF* version of this document.
1. Proof of residency:
A deed, lease agreement, or resident manager’s letter is acceptable. Supporting documentation may be required. If the family is living in the residence of a friend or relative, the homeowner/leaseholder must provide a notarized affidavit accompanied by the lease or deed. An affidavit by the parent stating his/her residence and three official supporting documents to that effect are also required as evidence of non-temporary residence.
Parents must notify their child’s school when their home address changes and provide proof of their new residence. If families move out of Fairfax County, children are no longer eligible to attend Fairfax County Public Schools (FCPS) and will be withdrawn.
The student must be accompanied by the person with whom he/she lives, either a parent or a court-appointed guardian or legal custodian. The accompanying adult may be required to present photo identification.
Physical presence of the parent in the residence of the child is required for tuition-free enrollment in FCPS. A change in enrollment status may be necessary if a parent initially enrolls the student but leaves Fairfax County. Virginia law and FCPS School Board policies and regulations set criteria regarding the enrollment of children by nonparents. Having legal custody is only one of the requirements that must be met.
2. Proof of birth:
An original birth certificate is required for all students. If a birth certificate is not available, an affidavit with substantiating documentation is required.
The legal name of the student as shown on the original birth certificate will be entered in the student record. Changes to an original birth certificate must be supported by a court document.
3. Documentation of previous educational program:
School records and/or original transcripts are required of secondary students and recommended for elementary students. Recent periods of non-school attendance must be accounted for. If a translated document is submitted, the original document in the original language must also be supplied.
< Back to General Registration Requirements
4. Health Documentation: (See FCPS Regulation 2101):
A certificate (Commonwealth of Virginia School Entrance Health Form MCH-213) of physical examination (including required screenings) completed within the last 12 months prior to starting school by a licensed physician, licensed nurse practitioner, or licensed physician assistant acting under the supervision of a licensed physician is required for all students being admitted for the first time into kindergarten or elementary school. Transfer students entering elementary school must provide either a record of a physical examination completed prior to enrolling in the previous school or a record of a physical examination dated within the last 12 months.
Official documentation including complete dates (month, day, year) of vaccine administration or a valid exemption is required for the following:
DTP, DTaP, Td, DT (diphtheria, tetanus, pertussis): a minimum of four (4) doses with one (1) dose given on or after the fourth birthday. Adult Td is required for children seven (7) years of age or older who do not meet the requirements for tetanus or diphtheria.
Tdap (tetanus, diphtheria, acellular pertussis): as of July 1, 2006, a booster dose of Tdap is required for all students entering 6th grade and new enrolling students grade 7-11, if at least five (5) years have passed since the last dose of tetanus-containing vaccine.
OPV, IPV (polio): a minimum of four (4) doses of polio vaccine with one (1) dose given on or after the fourth birthday. A fourth dose is not necessary, if the third dose was administered after the fourth birthday and at least 6 months after the second dose.
MMR (measles, mumps, rubella): one (1) dose on or after the first birthday with a second dose of measles and mumps or MMR prior to kindergarten entry. Dated report of serological confirmation of measles, mumps, or rubella is acceptable. A physician’s dated statement that mumps was diagnosed is acceptable.
HBV (hepatitis B): A complete series of three doses of hepatitis B vaccine is required for all students. There should be at least four weeks spacing between the first and second doses, eight weeks spacing between the second and third doses, and sixteen weeks spacing between the first and third doses.
The minimum age for the third dose must be twenty-four weeks.
FDA-Approved Exception: A two-dose schedule ONLY for adolescents 11-15 years of age AND ONLY when Merck brand (RECOMBIVAX HB) adult formulation hepatitis B vaccine is used.
The two RECOMBIVAX HB adult doses must be separated by a minimum of four months. Dated report of serological confirmation of hepatitis B is acceptable.
Varicella (chicken pox): one (1) dose given on or after the first birthday for all students born on or after January 1, 1997. A second dose of varicella is required for all new enrolling students before entering kindergarten, 1st and 2nd grade. Dated report of serological confirmation of the disease or a dated statement from a physician of a medical history of the disease is acceptable.
HPV (human papillomavirus): effective October 1, 2008, three (3) doses of properly spaced HPV for female students. The first dose is required for female students entering sixth grade. However, parents or guardians may opt out of immunizing their child for the HPV vaccine. HPV is the only immunization for which an opt out does not require a medical or religious exemption.
HIB (Haemophilus influenzae type B): one (1) to three (3) doses required based on child’s age, and only for students up to 60 months of age. Not required for kindergarten entry.
PCV (pneumococcal): two (2) to four (4) doses, dependent on age at first dose, of properly spaced PCV for students less than two (2) years of age.
TUBERCULOSIS SCREENING REQUIREMENTS:
For all students who have resided in a foreign country (with the exception of those countries listed on the current Exception List for Tuberculin Skin Test available at www.fcps.edu/dss/osp/StudentRegistration/ExceptionList.pdf ) during the last five (5) years for a consecutive period of five (5) or more months, one of the following is required:
Note: Students may be conditionally enrolled in FCPS if they present a temporary medical waiver of a TST.
Joanne Chen, Coordinator
Robin Sheare, Web Development Specialist
September 9, 2013