Forms/ Guidelines for Clubs and Activities

Below are the forms for use by clubs and activities at Herndon High.  For more information or clarification on what form is needed when, please contact the Student Activities Office at 703-810-2275.

Building Use Reservations

YOU MUST HAVE A BUILDING USE FORM FOR ANY PART OF THE BUILDING THAT YOU PLAN ON USING AFTER 4 P.M.  

See the FCPS guidelines on the use of this form.

• Community Use Form* (ADM20)

*Fill out the left side of the form, making sure you have date/dates, times, (usage time and actual event start time,) space/room needed, equipment requests, student tech requirements, name and contact information and signature on the bottom.

YOUR EVENT WILL NOT BE CONFIRMED UNTIL YOU HAVE RECEIVED A SIGNED COPY BACK OF YOUR ADM20 FORM

If you have questions/concerns about your event, please call the Student Actitvities Office at 703-810-2275.

Fundraising

• Fundraising Form - Required for approval of all fundraising conducted by a school supported club or activitity, regardless of where the event takes place. If a purchase is required for the fundraiser using school funds, you need to fill out a purchase order form which is available on the Global drive at HHS.  Questions and for approval, contact Dave Petruzzi.

Field Trip Forms (applies to all school sponsored clubs, school groups  - (music department, e.g.,) academic teams, sports teams, etc.)

HHS and FCPS require a number of forms to be filed with the school and/or to be maintained by chaperones on trips - either local or overnight.

For ALL trips (local and overnight) the following forms should be filed.

• Field Trip Permission Form (to be given to each student for parent and student signature)
  
• Field Trip Description Form (to be filed with Director of Student Activities.)  (PDF version)
  
• Emergency Care (an updated copy should be collected from each student participating and should be maintained by chaperone on the trip.)

For OVERNIGHT trips, the following forms should be filed/maintained for each student.

• Luggage Search Consent Form
  
• Prescription Medication Administration Form (FCPS does  not allow students to carry prescription medications on school trips.  Prescription medications, along with administration instructions should be turned over to the designated first aide chaperone.)
  
• Over the Counter Medication Administration Permission Form
  
• Behavior Guidelines -(Strongly recommended!) (to be signed by students/parents)