Our main attendance office has closed. All students will report to the Grade Level Office for attendance.
The Red Office (Room 248) is for Freshman and Sophomores. The Black Office (Room 117) is for Juniors and Seniors.
Students who are checking in late, checking out early, or who need a pre-arranged absence form, etc., should now report to their grade level office.
The following are some procedural guidelines that parents and students should follow regarding attendance:
Reporting an Absence
Parents, to report an excused absence (illness, death in family, etc.), please call the attendance line at 703.810.2282. You will be prompted by the operator to press a button for the grade level that your child is in.
“1” for the Freshman class line.
“2” for the Sophomore class line.
“3” for the Junior class line.
“4” for the Senior class line.
You will leave a message – speak slowly and clearly, and include your student’s name, your name, the date of the absence, the reason for the absence, and your phone number.
Student Check-In. 7:35 am is a magical time!
Students, if you arrive at school before 7:35 am and your absence is not excused, report directly to class. Your teacher will adjust your attendance from “unexcused absence” to “unexcused tardy.”
Students, if you arrive at school after 7:35 am with either an excused or unexcused absence, report to the grade level office so that the administrative assistant can record accurate attendance. They will give you a blue pass to class.
Student Check-Out. Students, if you need to check out early, report to the Grade Level Office before 7:15 am to get your pink check-out pass. Don’t forget your signed parent note! Before your scheduled departure off-campus, you must sign out in the Grade Level Office. Parents, please report to the Main Office with a photo ID; students will meet you in the Main Office after signing out with the Grade level Office.
TARDY TO CLASS
All students who enter the classroom after the bell, without a pass, will be marked as unexcused tardy.
IF YOU WILL BE ABSENT, YOU SHOULD
- Have your parent call the grade level office EACH DAY you will not be attending school.
- There is a TWO-DAY limit to clear an absence after which the absence remains unexcused.
- If a phone call was not made to excuse the absence, upon your return to school have a written note from your parent as to the nature of your absence.
IF YOU ARRIVE LATE TO SCHOOL, YOU SHOULD
We do not accept phone messages for late arrivals.
- If you arrive after the tardy bell at 7:20 am, but before 7:35 am, you are to report directly to your first block class.
- If you arrive after 7:35 am , you will need to report to the grade level office with a note (see below) from parent/guardian, sign in, and receive a late pass to class.
- A doctor’s or dentist’s note is required for students arriving late due to appointments.
- You must sign in at the grade leve loffice if you arrive after 7:35 am
IF YOU NEED TO CHECK OUT OF SCHOOL EARLY, YOU SHOULD
- Bring a note from your parent/guardian to the grade level office prior to 7:15 am
- Only valid reasons listed under excused absences will be accepted.
- A pass will be issued to the student to be released from class.
- Because we are responsible for student’s whereabouts during the school day, prior to leaving the building, every student MUST SIGN OUT through the attendance office. If students do not sign out prior to leaving school grounds, disciplinary actions will follow.
Because of the number of calls we handle throughout the day, we cannot accept phone calls to dismiss your child early for appointments.
IF YOU NEED TO PREARRANGE AN ABSENCE, YOU SHOULD
- Send a note from your parent/guardian to the grade levle office ONE WEEK (five school days) prior to the first day of the absence.
- The approved note will be attached to a prearranged absence form that your child must carry to each teacher for signature and assignments. Please go to the grade level office to obtain a prearranged absence form.
- You must return the completed form to the grade level office.
EXCUSED PREARRANGED ABSENCES:
Valid reasons include: college visits, religious holidays, planned hospitalization and required family trips (maximum of three days per year). Family trips lasting more than three days must be approved by the grade level administrator at least five days prior to the absences. These absences may result in unexcused absences.
PHONE IN INSTRUCTIONS:
State the following:
- Student’s first and last name and spell slowly
- Grade level
- Reason for absence
- Parent/Guardian home/work phone number for verification
NOTE FROM PARENT/GUARDIAN INSTRUCTIONS
Your note from your parent/guardian to the grade level office should include the following:
- Student's full name
- The date of absence
- Detailed reason for absence/tardy
- Time of checking in or out
- Phone number for verification – home/office
- Parent/Guardian Signature
This note must be presented within two days of your return to school. If you fail to present a note or call the school within this time period, the absence(s) will remain unexcused.
Students will receive full credit for work turned in after an excused absence. A student will not receive credit for work completed after an unexcused absence. Make-up work is encouraged, whether credit is received or not, so that the student will benefit from future instruction. It is the student's responsibility to contact the teacher of each class missed to arrange make-up work the first day back in school, regardless of red or black days. If you are absent one day, work must be made up in one day; if you are absent two days, work must be made up in two days, and so on up to ten days. For absences exceeding ten days, work must be made up in ten days. Exceptions to this rule may be made by each individual teacher.
STUDENT ATTENDANCE POLICY
A major contributor to your success is for you to be present and on time to all of your classes. Our automated attendance system will aid you, your parents, teachers, and administrators in closely monitoring your attendance. By becoming aware and accountable, you will be able to improve academic performance by improving attendance.
It is the responsibility of your parent/guardian to notify the school if you are not present. Attendance is taken at the beginning of each class period.
DAILY PHONE OUT AND E-MAIL NOTIFICATION
This year we will continue the automated phone-out and e-mail notification for daily absences. Each day any student who has not been marked excused by the end of the day will receive a phone call and an e-mail notifying the parent that the absence has occurred. Parents may not opt out of the phone calls. Each parent/guardian whose e-mail is on file with Herndon High School will receive an e-mail of the absence. Please do not respond to the e-mail to excuse the absence. Because we cannot verify the authenticity of an e-mail, we will not accept e-mails from any parent/guardian.
For purposes of credit and grading, reasons for excused absences include: illness of the student, death in the family, medical or dental appointment, personal religious obligations, or other reasons acceptable to the principal or his designee according to regulation 2601.24P. The current version of Regulation 2234 provides additional details. Please note that the principal may require a physician’s note in cases of chronic or long-term illness. Parents and students are encouraged to prearrange excused absences. (FCPS Reg. 2234)
UNEXCUSED ABSENCES/TARDIES/SKIPPING CLASS
Reasons for unexcused absences may include family and /or student vacations, child care situations, non-school related activities, missed school bus, most cases that involve private transportation, or other reasons unacceptable to the principal or his or her designee. Skipping class may result in Friday School or loss of parking permit.
COMPULSORY ATTENDANCE – STATE OF VIRGINIA LAW
§ 22.1-254. Compulsory attendance required; excuses and waivers; alternative education program attendance; exemptions from article.
- Except as otherwise provided in this article, every parent, guardian, or other person in the Commonwealth having control or charge of any child who will have reached the fifth birthday on or before September 30 of any school year and who has not passed the eighteenth birthday shall, during the period of each year the public schools are in session and for the same number of days and hours per day as the public schools, send such child to a public school or to a private, denominational, or parochial school or have such child taught by a tutor or teacher of qualifications prescribed by the Board of Education and approved by the division superintendent, or provide for home instruction of such child as described in § 22.1-254.1
EXCESSIVE UNEXCUSED ABSENCES – STATE OF VIRGINIA ATTENDANCE LAW § 16.1-278.9.
A1. If a court finds that a child at least 13 years of age has failed to comply with school attendance and meeting requirements as provided in § 22.1-258, the court shall order the denial of the child's driving privileges for a period of not less than 30 days. If such failure to comply involves a child under the age of 16 years and three months, the child's ability to apply for a driver's license shall be delayed for a period of not less than 30 days following the date he reaches the age of 16 and three months.
If the court finds a second or subsequent such offense, it may order the denial of a driver's license for a period of one year or until the juvenile reaches the age of 18, whichever is longer, or delay the child's ability to apply for a driver's license for a period of one year following the date he reaches the age of 16 and three months, as may be appropriate.