Text Alignment-

Text can be aligned to Left, Center, Right and Full. Alignment is also called
justification. You can use the button from the Toolbar or from the Format menu
choose Paragraph.

Text Appearance-

Appearance refers to the Font, Size, Style or Color.
These are choices in the ruler and will depend on the fonts available on your
computer.

You can also use the button bar for Bold, Italics and Underline and any other Styles
you wish to add to the button bar.

Invisibles-

Invisibles are the formatting codes embedded in
the document. They are the spaces, returns and
tabs you have set. Showing invisibles allows you
to see any formatting problem

Bulleted or Numbered list-

You can set the bullets, numbering and outline format from the Toolbar. Toggle
bullets or numbers on and offas you need them. If you want to change the format of
the bullets or numbers, Go to FormatBullets and Numbering and you can choose the
style.

Undo-

Undo is changing the last thing you did to the document. You can continue to undo any
or all your changes to the document in reverse sequence.

It is found in the Edit menu or use the Quick Key

z or the Toolbar

It will change depending on the last thing you did. If you typed, it will be Undo Typing.
It can also be Paste, Delete and Move

Spell Check-

You can Spell
Check from the
Toolbar icon or
use Tools Menu
item and choose

Spelling and
Grammar

Hanging Indents-

From the ruler you can change the indent of the paragraph. The indent will continue
until you press the Return key.

EX.

This paragraph is indented with the
hanging indent tool

In this paragraph the tee bar is extended beyond the indent of
the paragraph

1.

2.

In this paragraph the tee bar is
indented to the right of the hanging indent

Tabs

-

Tabs can be used by pressing the TAB key. They default to 1/2 inch.

There are four styles:

You can change the format of the
Tab from the Format menu and
choose Tab.

Left - text moves to the left of the set tab
Right - text moves to the right of the set tab
Center - text centers around the set tab
Decimal - use with numbers and decimals to align the decimal points.

Page Numbering-

Page numbers can be added to a document by inserting a Footer and in the Footer
choosing Insert Page #from the Edit Menu.

Page numbers will automatically change in each page footer.

Formatting a Document-

From the FILE Menu, Page Setup you can set the margins and paper alignment.

From the FORMAT Menu you can set

Font - Allows you to change the font and set the default fonts

Paragraph - Sets the indents and line spacing

Scroll bars-

Scroll bars allow you to navigate up and down and to the right and left in a document.

Arrows along the bar allow you to
select the direction you which to move
or you can grab the placement box and
drag it up or down the bar. Double
arrows at the bottom right corner
allow you to move from page to page.

The scroll bar also tells you the view
you are currently in (Normal, Online,
Page and outline

Columns - Columns divide text vertically on the document. They are appropriate for
newsletters.

Using the column tool in the
ruler creates columns
throughout the entire
document.

If you just want columns in a section of the document. First from the Format Menu
choose Columns and apply to This point forward.

Spreadsheets and Tables-

Embedding tables or spreadsheets into a document can help
present information in a organized fashion.

You can choose to draw a
table, set a table or set a
spreadsheet. You can refine
the settings for the table
using the TABLE menu

Tables will not print with
borders unless you set the
borders from the Toolbar.

Spreadsheets are Excel worksheets that are embedded into the document.

Clip Art or Images

-

To add Clip Art or images to a word processor

1.

2.

Pictures can be captured from the Clipboard, Scrapbook, other programs and the
internet.

Set the wrap to square to allow the words to wrap around all sides of the
picture.

Mail Merge-

Mail Merge is a tool that allows you to merge information from a database into a
document. This allows you to customize a single letter to send to several people.

From the TOOLS menu you can
choose the Mail Merge helper
and set up a mail merge. It will
need a main document or letter,
a data source which can be a
saved file or you can create one.

When completed merge the
document and you will get a
copy of each document which
you can print or save.

Uses:
Mass mailing to
information
Certificates
Envelopes

From the TOOLS menu you can
also create mailing labels and
envelopes.

Open, Save

-

When Opening an existing document you must navigate to where the document is saved
on either the disk or hard drive.

The Open window shows you at a certain location on your computer. Click on Desktop
to get to the top. The Hard Drive and any disks, files or folders will show in the
window. Open folders until you find your document and then Open the Document in
Word.

Saving also opens a dialog box which you must navigate to save your document.

You can change your save options
Save As:allows you to save as a word document of other formats (especially Text)
You can create a folder to save the file in from this window.

Printing-

Depending on the printer you are connected to you will see different dialog boxes for
printing. It should show the printer you will be accessing. If it does not,choose
another printer from the Start Menu. It will allow you to select the number of copies,
the pages you want to print and the paper source. If you have a pull down menu at the
Printer name you can change the default printer from this screen.

If you can't print you
should check the
following:

Is the printer turned on
and connected to the
computer
Is there paper in the
printer

Word Processing Competencies - Word 97 forPC

Reggie Kopecky, 4/99