* IMPORTANT: When you attend Chantilly Academy, you are a student at two schools. This means you must report attendance to both your base school and Chantilly Academy. If you check out, you must check out from both schools.
Chantilly Academy Attendance Policy for Students (pdf)
Attendance e-mail to report an absence or call
Chantilly Academy Office Attendance Hour Phone Line: 703-222-7496
Fax Number: 703-222-7497
I. ATTENDANCE EXPECTATIONS
Students are expected to attend all classes and to arrive on time for each class. Academy students and parent/guardians are expected to comply with these FCPS attendance policies at the Academy just as they do at their base school.
II. EXCUSED ABSENCES, JUSTIFIABLE ABSENCE (VA Board of Ed, Code of VA, state statute)
Student Illness Death in the family Medical appointment Dental Appointment Religious obligations Reason acceptable to the principal Testing at base school Pre-arranged absence Approved fieldtrip
III. UNEXCUSED ABSENCES (as established by the FCPS School Board)
Cutting class Weather conditions Babysitting siblings Missing the bus Late ride Traffic Car problems Over-sleeping Disapproved pre-arranged absence
*Per Page 9 of the FCPS Students Responsibilities and Rights Handbook, when students have an unexcused absence, “Teachers may assist the student and parent or guardian in identifying missed work, but are not obligated to provide make-up assignments.”
IV. SHUTTLE BUS STUDENTS If a student misses the shuttle bus coming to the Academy,
a. The student must report to the base school attendance office, subschool or counselor. Base school personnel should notify the Academy Office that the student has missed the bus.
b. The student must report to the Academy Office the next time he/she attends the Academy.
c. Students who miss the returning shuttle should notify the Academy Office and the base school attendance office. The student will return to his/her base school on the next shuttle.
d. If a student misses the bus more than one time, he/she must report to both the Academy Office and Academy Administration.
V. REPORTING STUDENT ABSENCES BY TELEPHONE
a. Absence must be reported to both Chantilly Academy and the student’s base school.
b. Parent/Guardian should call the Chantilly Academy Attendance Office at 703-222-7496 prior to or on the day of the student’s absence.
c. Parent/Guardian may leave a message on the answering machine which includes the following:
a. Date and time of call 4. Parent/guardian’s name (spell)
b. Students first & last name (spell) 5. Relationship to student
c. Reason for the absence 6. Daytime phone or cell phone number
VI. REPORTING STUDENT ABSENCES BY NOTE OR FAX
a. If parent/guardian has not notified the Chantilly Academy Attendance Office on the day of the
absence, a note or fax must be sent to the Academy Office within 48 hours of the student’s return
b. Notes or faxes should include:
1. Date of absence(s) 4. Parent/guardian name and relationship
2. Student’s first and last name 5. Daytime phone or cell phone number
3. Reason for the absence 6. Parent/Guardian signature
VII. ATTENDANCE CALL OUTS
Chantilly Academy will generate a daily call to the Parents / Guardians of absent students who have not
reported excused. Parents/Guardians need to notify the Academy Office when phone numbers
a. When a student is late for class, the student will be marked tardy
b. If a student misses more than half the class, the student is not tardy, the student is absent.
c. Teachers are the primary contact and facilitator of intervention when students are tardy to class.
Teachers will use a variety of strategies (to include parent contact and possible administrative
referral) to ensure students are on time to class and prepared to begin the daily lesson.
d. The Academy Administrator or Base School Administrator may assign consequences including, but
not limited to, and attendance contract, detention or other disciplinary action.
IX. Continued Attendance Issues May Result in Withdrawal from the Chantilly Academy.
References: FCPS Policies and Procedures P2601.23P and 2234 which govern attendance